Admin Specialist
Trends Group Inc.
Date: 4 days ago
City: Manila
Contract type: Full time
I. PURPOSE
Documentation specialists are administrative workers who manage office documents. Their primary responsibilities include organizing an archiving system, retrieving documents upon request and outlining a long-term storage strategy.
Ii. Duties And Responsibilities
Documentation specialists are administrative workers who manage office documents. Their primary responsibilities include organizing an archiving system, retrieving documents upon request and outlining a long-term storage strategy.
Ii. Duties And Responsibilities
- Organizing an archiving system.
- Labeling, sorting and categorizing documents for ease of use.
- Retrieving documents upon request.
- Outlining a long-term storage strategy.
- Adhering to regulatory requirements.
- Working with colleagues to ensure consistency of documentation practice across the company.
- Training employees on efficient documentation usage.
- Assisting with both internal and external audits.
- Ensuring documentation integrity.
- Controlling access to documents.
- Removing documents that are obsolete.
- Utilizing storage software and applications for electronic filing.
- Performing transcription and conversion work.
- Proofreading documents upon request.
- Minimum Education
- College Degree (any 4-year course)
- Minimum Experience/Training
- With at least 1 year administrative work experience
- Competency
- Proficiency with scanning and administrative technology
- Physical strength and stamina for heavy lifting
- Outstanding organizational skills
- Multitasking ability
- Attention to detail
- Excellent written and verbal communication
- Good interpersonal skills
- Ability to multitask and manage several responsibilities simultaneously
- Proficiency in using Microsoft tools and other basic business software for day-to-day activities
- Must be available during regular work hours and willing to render work beyond office hours, as needed.
- Must be a team player; willing to assist and provide guidance to junior members of team.
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