Admin Assistant (Legal)

The Legal Associate is responsible for:

Administrative and Secretarial Support

• Manage incoming calls and visitors.
• Handle documents by encoding, scanning, printing, and filing.
• Schedule meetings and coordinate logistics, including travel arrangements and expense reporting.
• Coordinate the notarization and transmittal of documents.
• Process payments for external counsels and regulators.
• Prepare reports and memos as needed.

Vendor Coordination

• Liaise with vendors to secure documentary requirements.
• Ensure bills are settled on time.
• Manage services related to notarial and corporate secretarial needs.

Knowledge and Records Management

• Maintain organized physical and digital filing systems.
• Ensure legal files are kept confidential and accessible.
• Support the documentation needs of the legal team.

Legal Operations and Support

• Assist in the preparation, review, and routing of legal documents and reports.
• Conduct legal research and monitor regulatory updates.
• Draft routine legal forms.
• Manage internal and external correspondence.

Corporate Compliance Assistance

• Support logistics and documentation for board meetings.
• Assist in statutory filings.
• Monitor compliance requirements.
• Coordinate with directors and relevant stakeholders.

General Legal Operations Support

• Track documents and monitor deadlines.
• Ensure adherence to internal legal procedures.
• Assist in the preparation and review of standard forms.
• Coordinate with external service providers for routine legal support.

Office Management

• Handle requests for office supplies.
• Provide general administrative support to the Philippine Region General Counsel.

Job Qualifications:

• Graduate of any four-year course
• At least 1 year of experience in a law firm or corporate legal department (preferred but not required)
• Must have good verbal and written communication skills
• Must be detail-oriented, responsible, and professional
• Must be open to learning and able to follow instructions with supervision
• Willing to work on a hybrid setup based in Ortigas, Pasig