Admin Assistant (ASIC)

Admin Assistant

Job Title: Admin Assistant

Work Schedule: 9:00 AM - 5:00 PM AWST

Work Setup: Work on Site (BMG Offices)

Date:

Job Description:

Start and build your career with BMG Outsourcing one of the well-respected Australian-owned Outsourcing Company with office in Clark and Sydney, providing high quality services to clients and promising career to its employees.

We are seeking a highly organized and detail-oriented Admin Assistant with experience in ASIC Compliance to support our administrative functions remotely. This role requires an individual who can manage a wide range of administrative tasks while ensuring the organization remains compliant with Australian Securities and Investments Commission (ASIC) regulations. The ideal candidate will have strong administrative and communication skills, proficiency in remote work tools, and a solid understanding of compliance requirements related to ASIC.

Job Qualifications

Responsibilities:

General Administration Support:

• Provide administrative support to senior management and various departments within the organization.
• Prepare and proofread internal and external communications, including emails, letters, and reports.
• Support remote team coordination by organizing virtual meetings, preparing agendas, and taking minutes.
• Organize and maintain files, records, and office documents, ensuring confidentiality and proper filing systems.
  
  
  

ASIC Compliance Support:

• Assist in ensuring the organization adheres to ASIC's regulatory requirements and guidelines.
• Help prepare and file statutory reports and documents required by ASIC.
• Monitor key compliance deadlines (e.g., renewals, filings, reporting) and ensure timely submissions to ASIC.
• Assist with the preparation of compliance documentation related to ASIC audits or inquiries.
• Maintain records of all compliance-related filings, correspondence, and related documents in accordance with ASIC requirements.
• Liaise with internal departments and external stakeholders to gather necessary information for ASIC reporting.
• Stay updated on changes to ASIC regulations and assist in implementing necessary procedural updates.
  
  
  

Data Entry & Reporting:

• Accurately enter and maintain data in internal databases, set up client jobs and save correspondence to the relevant files, ensuring completeness and accuracy of records.
• Assist in generating reports related to ASIC compliance and other business operations.
• Support the preparation of reports for senior management on compliance status and key administrative metrics.
• Preparation of CSV files for Xero subscriptions to upload to Xero.
  
  
  

Other Duties as Assigned:

• Assist with the collation and sending of financial statements, income tax returns, activity statements and self-managed superannuation compliance via email and DocuSign
• Handle confidential and sensitive information with discretion and integrity.
  
  
  

Requirements:

• Bachelor's degree or relevant qualification in business administration, office administration, finance, or a related field.
• 2+ years of experience in administrative roles, preferably in a remote environment.
• Experience with ASIC compliance requirements, including statutory filings and reporting.
• Knowledge of relevant Australian regulations, including ASIC Regulatory Guides.
• Familiarity with tools for managing compliance, filing, and reporting to ASIC is a plus.
• Experience in using administrative tools like Microsoft Office 365, and other software such as Xero, BGL, CAS and DocuSign.