Admin Assistant - 9097

Looking For Filipino Citizens Who Are Philippines-based Candidates

Position : Admin Assistant

Working Schedule : 8AM - 5PM EST

Salary Range : $1000 - $1200 (the final salary will be determined by the candidate's level of experience and at the discretion of the client)

Job Summary: We are seeking a detail-oriented Administrative Assistant to support our team with key project coordination and bidding processes. The ideal candidate will have strong organizational skills, be comfortable managing multiple tasks, and be knowledgeable in construction industry software and standards.

Job Responsibilities

• Contact landlords for rules, regulations, and preferred vendor lists.
• Create and publish bid invites on BuildingConnected.
• Distribute revisions and addendums to subcontractors.
• Ensure a minimum of three bids per trade.
• Manage and update subcontractor templates in BuildingConnected.
• File subcontractor bids and maintain accurate records.
• Coordinate bidding schedules and prepare resumes for bid submissions.
• Run post-project reviews and take meeting minutes.
• Transfer subcontractor ratings and reviews to BuildingConnected templates.
• Provide assistance to estimators as needed.
• Create projects in Procore and Egnyte.
  
  

Skills & Qualifications

• Minimum 2 years of administrative experience.
• Proficiency in Microsoft applications (Outlook, Word, Excel, Teams).
• Strong attention to detail, with the ability to review RFPs and extract necessary information.
• Construction knowledge is a plus.
• Excellent time management skills, capable of tracking multiple projects and deadlines.
• Ability to stay organized while managing several small tasks simultaneously.