Admin Assistant

Work set-up: Onsite (Tarlac, Philippines)

Schedule: 7am-4pm (Mon-Fri)

Unlock your potential! At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, Philippines, South Africa, and South America, supporting our global clients in the accounting industry.

About This Role

The Admin Assistant provides administrative and clerical support to the client. You are responsible for maintaining and organizing documents and database while ensuring accurate and correct information. You are also accountable to answer inquiries and requests as deemed proper and necessary.

Key Responsibilities

Top 5 daily tasks the person will perform in the role:

• Manage workflow in & out of the office
• Manage/triage directors’ email
• Manage client document e-signing (tax, financials, ASIC)
• Emails to clients for simple requests
  
  

Other Responsibilities

• training will be provided for these tasks
• Providing office support including customer and employee support
• Keeping well-organised files and records of business activity
• Researching company data and archived reports
• Keeping computer databases up to date
• Interacting with clients either on the phone or via e-mail
• Answering phones and connecting calls to the proper department
• Following up on business communications, billing, and ordering
• Communicating with materials suppliers and vendors
• Invoicing
• Using spreadsheets to track expenses and company spending
• Collecting and inputting company data
• Preparing documents
• Writing and editing company correspondence
• Assisting with minor support
• Giving feedback on office efficiency and suggesting possible improvements
• Other adhoc administrative tasks as required
• Assist support of onshore staff
• Bank reconciliations
• Balance sheet reconciliations
  
  

Qualifications / Skills

• Bookkeeping/Finance admin experience
• Written English communication skills
• Ability to work to deadlines
• Proactive, self-motivated & organised
• 3+ years’ experience in a similar role
  
  

Personal Attributes

• Communicates proactively
• High attention to detail / Organised
• Fast learner
• Keen to grow and learn new things