Accounts Payable Supervisor

JOB SUMMARY

Oversee the daily functions in Accounts Payable and Disbursement Section with the responsibility of managing and directing the team. Ensures timely recording and accuracy of payments of vendor invoices, billings, employee advances and travel requests. Participates in regular audits, prepares accounts payable management reports, works towards process improvements and automations processes. Ensures compliance to company policies and collaborates with cross-functional departments. Drives quality and productivity. Delivers real-time, insightful and accurate reports. Ensures KPI and section deliverables are met.

DUTIES & RESPONSIBILITIES

• Oversee the daily functions in Accounts Payable and Disbursement section.
• Ensures timely recording and payment of vendor invoices, billings, employee advances and travel requests.
• Reviews and ensures accuracy of invoice payable set-up for vendors and employee payments.
• Reviews accounting journal entries and performs authorization in the system.
• Reviews payments to vendors - cheques and telegraphic transfers
• Reviews payment to employees - bank debit instructions and online bank payment run.
• Reviews and ensures timely payment of government remittances.
• Participates and submits requirements of internal and external audits.
• Manage month-end and year-end closing in Accounts Payable section.
• Prepares Accounts Payable Aging report, supplier accounts analysis and maintain updated records.
• Ensures timely clearing, monitoring and liquidation of advances to suppliers.
• Ensures compliance of the team to company policies and procedures
• Ensures section’s KPI are met.
• Oversee staff performance and prepare staff evaluation.
• Collaborates with cross-functional departments.
• Serves as contact for resolving complicated billing concerns.
• Participates and assists in related projects assignments and management financial reporting.
• Assist in other related tasks that may be assigned from time to time.

EDUCATION & TRAINING

• Bachelor’s degree in Accounting; CPA an advantage
• Minimum of 5 years’ experience in Supervisory level handling Accounts Payable and Disbursement section
• Understanding of banking system, processes, and services
• Knowledge of bookkeeping and accounting principles, and government taxation

KNOWLEDGE & EXPERIENCE

• Minimum of 5 years’ experience in Supervisory level handling activities for Accounts Payable and Disbursement
• Understanding of banking system, processes, and services
• Knowledge of bookkeeping, accounting principles, and government taxation
• Knowledge and experience in using SAP or similar accounting software.
• Proficient in using Microsoft Office applications such as Excel, PowerPoint, Word, and Office Communications tools.

SKILLS & ABILITIES

• Must have strong organizational and analytical skills
• Has customer service orientation skills
• Effective oral and written communication skills;
• Great problem-solving skills
• Ability to think strategically and implement ideas/initiatives
• With high attention to details and accuracy
• Critical thinker and good time-management and project management skills; Team management
• Deadline oriented and can work under pressure in a fast-paced environment