Accounts Payable Specialist

Connext

Connext is a dedicated team of business process outsourcing experts and innovators, with experience in supporting world-class companies in Title and Escrow, Healthcare, Produce Distribution, Retail and Fashion, Design Consulting, and Finance.

About the Role:

Accounting Associate II (Accounts Payable Accountant)

Job Summary

The Accounting Associate II is responsible for managing full-cycle accounts payable (AP) processes and performing general accounting activities to ensure accuracy, compliance, and timeliness of financial transactions. The role includes invoice processing, vendor communication, reconciliations, and support for month-end and year-end close activities. This position works independently under established accounting policies and plays a key role in maintaining accurate records, preparing reports, and supporting audit and compliance requirements.

Key Responsibilities

• Manage the process for placing invoices into payable software and financial software.
• Perform initial coding for all submitted invoices in the payable system, review and validate invoices, and facilitate proper invoice approval.
• Review, prepare, and process employee expense reports and ACH reimbursements, ensuring all expenses comply with company policy.
• Assist with AP system implementations and process improvements.
• Provide quality customer service to internal departments and external vendors.
• Research and resolve vendor inquiries, payment discrepancies, and internal requests.
• Generate checks and ACH payments for multiple company bank accounts.
• Maintain vendor records, including setup, W-9 documentation, and IRS confirmation within the financial system.
• Review and clear open items on AP aging reports.
• Prepare and distribute annual 1099 forms, maintain records, and support IRS FIRE site transmissions.
• Participate in ad-hoc accounting projects and other financial tasks as assigned.

Screening Criteria

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of three (3) years of experience in accounts payable.
• Minimum of one (1) year of experience in general accounting.
• Must have a stable employment history.

Required Qualifications

• Proficient in Microsoft Excel and experienced with accounting systems (e.g., QuickBooks, NetSuite, SAP, or similar ERP).
• Strong understanding of accounts payable processes, general accounting principles, and financial controls.
• Excellent time management skills with the ability to meet deadlines in a fast-paced, high-volume environment.
• Strong analytical, reconciliation, and problem-solving abilities with high attention to detail and accuracy.
• Demonstrates initiative, accountability, and a commitment to maintaining data integrity and confidentiality.
• Works effectively both independently and collaboratively within a team environment.
• Clear and coherent written and verbal communication skills in English for coordination with internal teams and vendors.

Desired Qualifications

• Experience with AP automation tools or ERP implementation projects is an advantage.
• Exposure to U.S.-based accounting standards and vendor compliance preferred.
• Strong adaptability and willingness to learn new systems and financial processes.

Work Schedule

10:00 PM – 7:00 AM PHT, Monday to Friday

Location

Unit 2903 and 2904 29th Floor Discovery Centre Building ADB Avenue, Ortigas Center, Pasig City 1605