Accounting Associate for Accounts Payable

Key Responsibilities include but are not limited to:

Invoice Management and Processing

• Review, verify, and process vendor invoices and supporting documentation for accuracy, completeness, and proper authorization as well as the cash advances and budget allocation requests of staff.
• Match invoices to purchase orders and receiving documents, and resolve discrepancies promptly.
• Enter invoice data into the accounting system for payment processing.
Verify appropriate authorization and coding for all invoices, internal cash advances, and budget allocation requests
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Payment Management and Processing

• Prepare, schedule, and process payment checks and electronic bank payments and transfers.
• Maintain and monitor payment schedules to ensure timely disbursements and avoid late fees.
• Address and resolve discrepancies or payment inquiries from vendors/suppliers and internal stakeholders.
Process company payroll and relevant alongside the HR and Audit teams

Account Reconciliation and Reporting

• Reconcile vendor/supplier statements to ensure accounts are accurate and up to date.
• Maintain detailed records of transactions and reconciliations.
• Assist in month-end and year-end closing by reconciling accounts payable records
Generate and maintain accounts payable aging reports and payment activity summaries

Compliance

• Maintain organized and accurate records of invoices, payments, and correspondences
• Ensure compliance with company policies, financial regulations, statutory and tax reporting requirements
• Monitor the issuance of checks for the proper safekeeping and accounting
• Implement and monitor internal controls to safeguard company assets and prevent fraud.
Collaborate with auditors to support internal and external audit requests for documentation and information to ensure accuracy and compliance

Process Improvement and Technology Utilization

• Identify and implement opportunities for process automation and efficiency improvements within the AP workflow and implement best practices.
• Keep up to date on changes in accounting regulations, emerging technologies and best practices in accounts payable management.
• Utilize accounts payable automation tools, software and systems to streamline processes, enhance accuracy and reduce manual effort.
• Collaborate with the finance team to streamline workflows and enhance efficiency.

Minimum Qualifications: Qualifications & Skills:

• Bachelor’s degree in Accounting, Finance, Economics, or related field
• Minimum 3 years of experience in Accounting / Finance
• Experience in Accounting/Finance in the E-commerce and Retail industry is a big plus
• CPA license or certification is a big plus
• Significant Experience in GAAP and other accounting principles and practices, well-versed in tax laws, and corporate governance and regulatory/statutory government compliances, particularly in accounts payable management
• Familiarity with AP automation tools and electronic payment platforms
• Has experience in generating financial reports with accuracy to maintain high-quality financial data and tracking
• Advanced Microsoft Excel skills, including data analysis and pivot tables
• Knowledge of accounts payable workflows, tax compliance and vendor management
• Excellent communication and interpersonal skills for effective interaction with vendors/suppliers and internal stakeholders
• Attention to detail and accuracy in processing invoices and payments
• Demonstrates a highly motivated and technology-driven attitude and approach
• Excellent organizational and time management skills
• Ability to work independently and collaboratively in a team environment
• Ability to prioritize tasks, manage workload efficiently and meet deadlines in a fast-paced environment
• A strong problem-solver, able to work under pressure and assimilate large quantities of information quickly, while maintaining attention to detail.
• Upholds strong ethical standards, professional conduct, and makes informed decisions.

The Amazon of Electronics in the Philippines. An e-commerce pioneer. Kimstore takes pride in being one of the pioneers of e-commerce in the Philippines. Throughout the 19 years we’ve been in operations, we've challenged the status quo and redefined gadget shopping through the help of social media. Inspired by the numerous awards we have received from different award-giving bodies, we continue our mission to provide Filipinos the latest in mobile technology at its best prices.