Accounting Associate

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We are hiring for an Accounting Associate

What’s in it for you?

• Competitive Compensation
• Monthly Allowance & Perfect Attendance Bonus
• Mid-Year Bonus
• HMO Coverage & Life insurance
• Mandated Government Benefits
• 25% Night Differential
• Company provided equipment
• Great Company Culture

Work Set-up: Onsite (Angeles Office)

Location: Entec 1, Angeles City Pampanga

Shift: 06:00AM - 03:00PM, Monday - Friday

Job Summary:

The Accounting Associate 1 is responsible for managing the company's accounts receivable processes, ensuring accurate and timely invoicing, receipt of payments, and reconciliation of customer accounts. This is also responsible for maintaining positive client relationships through effective communication and timely resolution of billing discrepancies.

Job Description:

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Creates invoices according to company practices; submits invoices to customers.
• Ensures all invoices have been created and sent to customers.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Creates reports regarding the current status of customer accounts as requested.
• Research customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff.
• Collaborates with the Collections Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis.
• Assists in generating monthly billing statements based on the general ledger.
• Assists Accounting Manager in reconciling revenue accounts each month.
• Reports on a weekly basis to all Managers on status of invoices or the progress of other outstanding items.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Relays changes of information to appropriate employees.
• Performs other related duties as assigned.
• Performs outbound collection calls for ageing accounts.

Required Qualifications:

• Proficiency in performing various clerical and administrative tasks essential to supporting accounts receivable functions.
• Advanced proficiency in MS Excel for generating comprehensive accounting reports, tracking invoice statuses, and analyzing financial data.
• Strong organizational skills with a proven ability to maintain accurate records of customer interactions and transactions.
• Clear and coherent in both written and verbal communication skills to interact professionally with customers and internal stakeholders.
• Ability to effectively communicate with customers to resolve overdue accounts and negotiate payment arrangements.
• Meticulous attention to detail in reviewing accounts and identifying discrepancies.