Accounting Assistant (Budget and Reporting)

The Accounting Assistant (Budget and Reporting) for our real estate operations plays a vital role in supporting the finance team by assisting in the preparation, monitoring, and analysis of budgets, and ensuring accurate and timely financial reporting. This position requires strong analytical skills, meticulous attention to detail, and a solid understanding of accounting principles, particularly as applied to the real estate sector.

Key Responsibilities

Budgeting Support:

• Assist in the preparation of annual budgets and periodic forecasts for various real estate projects, departments, or properties.
• Gather and compile financial data, historical performance, and operational information to support budget development.
• Help in inputting budget figures into accounting software and spreadsheets.
• Assist in tracking budget vs. actual variances and provide initial analysis of discrepancies.
  
  

Financial Reporting

• Support the preparation of various financial reports, including but not limited to: Monthly/Quarterly/Annual financial statements (Balance Sheet, Income Statement, Cash Flow Statement) specifically tailored for real estate projects, Project-specific financial reports (e.g., development costs, construction progress reports, sales and collection reports), Cash position and cash flow forecasts, Accounts Receivable/Payable aging reports relevant to property management.
• Ensure accuracy and completeness of financial data for reporting purposes.
• Assist in reconciling general ledger accounts and subsidiary ledgers.
  
  

Data Management & Analysis

• Maintain and update financial records and databases with real estate specific transactions (e.g., rental income, property expenses, construction costs, sales proceeds).
• Conduct basic financial analysis to identify trends, variances, and potential areas for improvement.
• Assist in generating ad-hoc reports and analyses as required by management.
  
  

Compliance And Documentation

• Ensure compliance with internal accounting policies, Philippine Financial Reporting Standards (PFRS), and BIR regulations relevant to the real estate industry.
• Assist in the preparation of schedules and documents for internal and external audits, especially those related to real estate transactions and projects.
• Maintain organized and accessible financial records, both digital and physical.
  
  

General Accounting Support

• Process and verify invoices, payment requests, and expense reports related to real estate operations.
• Assist with journal entries, account reconciliations, and other general accounting tasks as needed.
• Collaborate with other departments (e.g., Property Management, Sales, Project Development) to gather necessary financial information.
  
  

Qualifications

• Bachelor's degree in Accountancy, Financial Management, or a related business course.
• Proven experience (2 years) in an accounting or finance role, ideally within the real estate or construction industry.
• Solid understanding of basic accounting principles and financial reporting.
• Proficiency in Microsoft Excel (advanced functions like pivot tables, VLOOKUP are a plus) and other MS Office applications.
• Familiarity with accounting software (e.g., QuickBooks, SAP, or industry-specific real estate accounting software) is highly advantageous.
• Strong attention to detail and accuracy.
• Excellent analytical and problem-solving skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Good written and verbal communication skills.