Reporting and Recruitment Systems Administrator

Reporting and Recruitment Systems Administrator (Up to ₱80K | Hybrid | Day Shift | FREE AI Certification)

Remote (Residing outside Cebu) or Hybrid - IT Park (Residing within Cebu) | Day Shift | 8:00 AM–5:00 PM | Monday–Friday

ROLE SNAPSHOT

You are the operational data hub of a fast-paced recruitment firm — the person consultants turn to when they need accurate commission figures, system access, and reporting outputs. Your work directly supports director decision-making and consultant performance visibility, which means the stakes on accuracy and responsiveness are high every single day.

You are expected to collate data correctly, check that everything aligns, flag discrepancies before they escalate, communicate clearly when someone needs information fast and multi-platform system administration. Best suited for someone who is systems-confident, worked in a recruitment or sales-driven business, understands the urgency that comes with that environment, and takes quiet pride in being the most reliable person in the room.

YOU’RE LIKELY A STRONG FIT IF YOU HAVE

• Hands-on Bullhorn experience — navigating records, categories, placements, and reporting outputs; recruitment CRM experience in a staffing firm is the minimum acceptable baseline
• Background in a recruitment, staffing, or sales-driven business environment where urgency and accuracy coexist
• Experience preparing or checking commission, payroll-adjacent, or performance data — with the attention to detail to catch misalignments before they reach decision-makers
• Strong Microsoft Excel skills used in a live reporting or data-checking context
• Clear, confident communication — written and verbal — with the ability to read when someone needs a fast answer versus a thorough one
• Availability to work on a hybrid schedule from IT Park, Cebu City (8:00 AM–5:00 PM, Monday–Friday); candidates outside Cebu considered for full remote only in exceptional cases

STRONG SIGNALS

• Experience with Bullhorn Automation or Dataloader (bulk data tools)
• Familiarity with recruitment advertising platforms — Broadbean, SEEK, or equivalent
• Experience with VXT, TextUs, Cube, Sourcr, or Employment Hero
• Track record managing month-end reporting deadlines in a high-pressure environment
• Experience as a systems point-of-contact or knowledge owner for business software platforms
• Background preparing board or management-level reporting packs

RESPONSIBILITY PILLARS

Reporting and business data

You own the recurring reporting calendar — directors and consultants rely on your outputs being accurate and on time, every time.

• Prepare and maintain weekly, monthly, and quarterly reports: ABC reports, consultant activity data, temp actuals, profit share, RDO eligibility, and board packs
• Build and update Cube dashboards and reporting outputs
• Maintain org charts, master temp reference lists, and RDO eligibility data

Commission and payroll-adjacent support

You manage the data that feeds commission and payroll decisions — collating placements, splits, leave, and RDO eligibility into a clean summary that directors approve and send to payroll.

• Maintain and update the monthly commission spreadsheet — tracking placements, splits, and any adjustments throughout the month
• Review leave usage and RDO eligibility against targets; prepare end-of-month director summaries
• Verify reimbursements, salary sacrifice, and paid invoice data relevant to commission processing
• Respond to director and consultant queries about commission data accurately and promptly

Bullhorn administration and data integrity

You keep the recruitment CRM clean, current, and usable — consultants source reporting data from Bullhorn, so its accuracy directly affects their work.

• Create, update, and maintain records for candidates, clients, jobs, and placements
• Execute bulk data loads and note uploads via Dataloader
• Support Bullhorn Automation workflows, integrations, and data issue resolution
• Prepare and send Eshots through Bullhorn Automation

System user management

You manage platform access across the business — and over time, you become the internal knowledge expert that software vendors engage with directly.

• Set up, update, and deactivate users across Bullhorn, Broadbean, SEEK, VXT, Cube, TextUs, and Sourcr
• Manage posting limits, call forwarding, and text limits per platform requirements
• Represent the business in vendor discussions and platform support calls

Process improvement and documentation

You identify gaps, document recurring tasks, and support system improvements that make the consulting team's job easier.

• Document key recurring tasks to ensure continuity and reduce key-person dependency
• Flag data inconsistencies and resolve system or reporting queries with internal stakeholders
• Support automation updates, system changes, and integration troubleshooting

ABOUT THE COMPANY

An Australia-based recruitment firm provides permanent and temporary staffing solutions to employers across multiple industry sectors. Known for structured consultant performance frameworks and long-term client relationships, the offshore operations team works within defined reporting cycles, documented processes, and clear escalation paths.

WHAT THIS ROLE GIVES YOU (VALUE + PAY)

ACCELERATE YOUR PERSONAL GROWTH

• Company-provided laptop + second monitor
• Industry-best HMO for 1 dependent + extended dependents (₱300,000 coverage, private room, ₱10,000 vision and medicine reimbursement)
• Option to enroll up to 4 additional dependents via salary deduction
• ₱1M life insurance coverage
• Membership in GoTeam Sports Club, Yoga, and Wellness Programs

UNLOCK YOUR POSSIBILITY

• Prorated 5 days Vacation Leave + 5 days Sick Leave upon regularization
• 5 service incentive leave (SIL) days after your first work anniversary
• Salary loan access (post-regularization)
• Employee discounts, raffles, and Day-1 welcome gift
• Opportunity to win a trip to Bali through company programs

LIVE YOUR PURPOSE

• Join GoTeam Cares volunteer programs
• ₱10,000 referral bonus + Opportunity to win a trip to Bali
• Monthly gratitude events, team dinners, and leadership talks

YOUR FAMILY'S BENEFITS

• 24/7 financial, legal, and counseling support (up to 4 family members)
• Free telemedicine consultations
• Virtual family events and prize opportunities

OUR HIRING PROCESS

What Happens After You Click “Apply”

When you click “Apply,” you’ll be taken to Multiplai Interview Room.

Our AI-powered, self-guided interview experience designed to be fair, flexible, and stress-free. You can start immediately or complete it later at a time that works for you.

What you’ll need:

• Stable internet connection
• Desktop or laptop
• Headset

You’ll answer interview questions at your own pace—no live interviewers, no surprise questions, and no pressure. Once completed, the platform generates an AI-assisted summary of your responses, and one of our recruiters will follow up with next steps.

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