Proj Mgmt Assoc (Docs Controller) - Subic

Job ID

280786

Posted

11-Jun-2026

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Facilities Management

Location(s)

Subic - Zambales - Philippines

Job Summary

The Document Controller is responsible for managing, organizing, and maintaining project and operational documentation in accordance with CBRE standards and client requirements. This role ensures all records are accurate, up-to-date, and easily accessible, supporting efficient project execution and compliance within CBRE’s real estate and facilities management operations.

Key Responsibilities

Document Management & Control

• Establish and maintain document control systems for operations
• Ensure all incoming/outgoing documents are properly logged, tracked, and distributed
• Maintain accurate filing systems (electronic and hard copy) in line with CBRE policies
• Control document numbering, versioning, and revision history
  
  

Compliance & Quality Assurance

• Ensure all documents meet internal standards and client requirements
• Support audits by maintaining complete and accurate documentation records
• Monitor document workflows to ensure compliance with timelines and approvals
  
  

Coordination & Reporting

• Liaise with project teams, vendors, and clients for document submission and approvals
• Track document status and provide regular reports to stakeholders
• Maintain document registers, transmittals, and logs
  
  

System Administration

• Manage document control platforms
• Upload and organize drawings, contracts, reports, and correspondence
• Ensure data integrity and security of all stored documentation
  
  

Project Support

• Assist project managers and engineers with document-related requirements
• Prepare and compile project reports, handover documents, and closeout files
• Support onboarding of documentation systems for new projects
  
  

Qualifications

• Graduate of ANY course; Preferably with 1-2 years of relevant experience in terms document controller or Administrative scope
• Must be amenable for 6 days schedule
• Job location: Subic (We will provide shuttle service going to job site in Jesus Magsaysay Nat'l High School)
  
  

Apply

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