Permit Coordinator

Are you passionate about organization, precision, and helping projects run smoothly behind the scenes? We're looking for an Assistant Permit Coordinator who thrives in a fast-paced environment and takes pride in ensuring a seamless permitting and application process for our clients.

In this role, you will be responsible for ensuring a smooth and efficient permitting application/submission flow and supporting various related stages of the permitting process. Your success will be measured by achieving the established program KPIs. You will report directly to the Program Team Lead and play a crucial role in supporting the team's overall objectives. If you're ready to make an impact, collaborate with internal teams, and work in a dynamic setting, we’d love to hear from you!


What you will do as a Permit Coordinator

Serves as a company ambassador by delivering a high level of professionalism and quality through the delivery of exceptional customer service and support by utilizing strong verbal and written communication skills and effective telephone techniques Troubleshoots and problem solve customer's issues or concerns by providing solutions, recommendations, replacements, gathering of sensitive information, and/or detailed product information with a sense of urgency while using a positive and empathetic approach at all times

• Review, prepare, submit, and receive permit application packages in accordance with jurisdictional requirements and support the application throughout its lifecycle (Also, interconnection, rebate, etc., applications as deemed applicable by leadership)
• Coordinate payments, communicate with internal parties to facilitate proper jurisdictions comments/revisions, record corrections and update database(s) for process improvement, and collaborate to streamline team processes
• Ensure high quality of submissions (and approval rates) by staying up to date on all solar submission processes and AHJ requirements
• Adhere to established schedule as designated by leadership
• Maintain professionalism and responsiveness in workplace and online communications
• Make meaningful contributions in all weekly meetings (1x1’s and team huddles) by maintaining engagement through questions and responses
• Maintain professionalism and responsiveness in the workplace and online communications
• Make meaningful contributions in all weekly meetings (1x1’s and team huddles) by maintaining engagement through questions and responses. Takes the initiative to obtain and consistently upgrade product knowledge
• Builds relationships and works closely with customers, co-workers, and all levels of the organization in a positive manner to supply necessary updates and reporting as needed
• Recommends improvements to management in service, product, procedures, and/or packaging to support operational excellence or to prevent future issues of a similar nature
• Report any training needs or system error/discrepancies to the supervisor
• Complete other tasks as deemed appropriate by the supervisor
• Regular attendance, punctuality, and adherence to an agreed-upon schedule of availability are conditions of employment and essential function of this position

What ClearSource Needs from You

• College level or High School graduate
• Proven experience as a Solar Project Coordinator for a U.S.-based company or in a similar role
• At least one (1) year of experience handling permit applications for AHJs in California; experience with Texas and Florida AHJs is a plus
• Ability to prepare and interpret flowcharts, schedules, and step-by-step action plans
• Strong organizational skills, with the ability to multitask and manage time effectively
• Excellent client-facing and teamwork skills
• Familiarity with risk management and quality assurance processes
• Hands-on experience using project management tools (e.g., CRMs)

What We Offer
ClearSource offers a competitive salary as well as opportunities for career growth and professional development. We have an inclusive culture that values diversity and the contributions our employees make to the organization’s success.
We also offer:

• Competitive salary – Get paid for doing what you love!
• Medical and dental insurance (with free dependent coverage!)
• Group life insurance for peace of mind
• Paid time off (PTO) – Because work-life balance matters
• Outstanding career growth opportunities – Learn, advance, and develop your career
• A fun, innovative, and energetic team culture – Be part of a company that values its employees
• Skills and leadership development to help you reach your full potential
• Free meal for onsite employees
  

At ClearSource, our mission is simple: Making Lives Better—for our employees, our clients, and their customers. Our culture is built on a strong foundation of core values that shape everything we do:

• Customer First – We are obsessed with delivering an exceptional customer experience
• Personal Accountability – We do the right thing and own our actions
• Humble Courage – We embrace feedback, seek growth, and push ourselves to improve
• Hungry – We bring passion, energy, and drive to everything we do
• Happy & Healthy – We believe in balance, well-being, and a positive workplace

If these values resonate with you, this is your chance to join a fast-growing, high-performing team!