Fellow II (20750339)

Description

The City of San Mateo has two (2) Fellow II opportunities in the

Public Works Department and the Parks and Recreation Department

(Limited duration assignment up to two (2) years)

The Departments

The Public Works Department enhances the community and its environment by providing sustainable stewardship and innovative approaches to Public Works services. The team is comprised of individuals with diverse talents and experience in various fields. The Public Works Department has primary responsibility for the maintenance, repair, cleaning, and new installation of streets, intersections, streetlights, parking lots, garages, sewer systems, storm drains, and wastewater treatment. Public Works also reviews plans and inspects the construction of public improvements to serve new private residential, commercial, and industrial developments and administers contracts for the collection, disposal, and recycling of solid waste. Collaboration, Innovation, Respect, Creativity, Transparency and Informed Risk-taking are attributes within the City’s mission, values and organizational principles that Public Works is seeking in qualified candidates.

The Parks and Recreation Department’s mission is to enhance the quality of life and strengthen the bonds of community by providing an appropriate mix of safe, well-maintained and well-designed parks, open spaces, and community center facilities that are accessible for all residents; provide enriching leisure opportunities for all age groups; and to preserve and protect the City’s natural resources, including its urban forest, public open spaces, and landscaped medians and islands.

Look to some of the reasons why the City of San Mateo is a great place to work: https://www.youtube.com/watch?v=_GTIzeSpc_g

The Position - Employees in this classification will be hired on a limited duration not to exceed two (2) years.

These positions will be responsible for conducting comprehensive data collection, operational studies, analytical reviews, and preparing detailed reports to support departmental and citywide decision making. The role performs policy research, synthesizes findings, and presents recommendations to leadership and stakeholders. It collaborates across departments on special projects, initiatives, and committees, contributing to effective communication and alignment of organizational goals. The position assists in evaluating and revising policies, procedures, programs, and systems, and provides support in project management activities including planning, assessment, and implementation. Additional responsibilities include preparing, coordinating, and facilitating meetings, focus groups, and presentations; supporting continuous improvement efforts; and delivering administrative and technical assistance to assigned departments to ensure efficient and effective operations.

Public Works Fellow II Job Duties Also Include

• Coordinate full lifecycle of grants from opportunity identification through closeout, including research, application preparation, compliance management, reporting, reimbursements, and multi year funding strategy development.
• Produce quarterly performance reports to maximize funding for transportation programs and capital projects.
• Lead development and annual review of Standard Operating Procedures for project intake, grant workflows, pavement management, traffic calming, permitting, and data collection; map workflows, draft documents and checklists, train staff, and maintain review cycles.
• Assess and redesign SharePoint structure to improve organization, searchability, version control, metadata standards, workflows, and file management; migrate content and provide staff training to enhance collaboration and audit readiness.
• Build and maintain Excel dashboards (including macros) for CIP tracking, grant status, project metrics, and forecasting; provide documentation and staff training.
• Develop RFPs for consultant, construction, and service contracts; evaluate proposals, negotiate terms, and monitor contract performance and compliance.
• Conduct systematic review of transportation policies; draft new policies; monitor regulatory changes; prepare council staff reports; coordinate public input; and ensure alignment with the General Plan and Master Plans.
• Organize and facilitate program meetings across project teams, inter departmental groups, stakeholders, and grant partners; coordinate logistics, prepare agendas, document action items, and track follow up.
• Oversee full lifecycle of consultant, construction, shared mobility, and service contracts, including deliverables tracking, payment oversight, and record maintenance.
• Perform nexus studies and analyze transportation-related fees (impact fees, development fees, parking permits); prepare technical reports; recommend fee updates; and ensure legal compliance for revenue support.
• Support transportation projects and plans by preparing materials, conducting demographic analysis, and ensuring compliance with equity requirements in grants and planning documents.
• Prepare clear communication materials on transportation topics (Master Plan progress, budgets, grants), incorporating visuals and data.
• Coordinate with regional partners (SMCTA, SamTrans, C/CAG, MTC, Caltrans) on joint funding; prepare MOUs and contribution agreements for regional transportation initiatives.
  
  

For a complete list of duties, reference our job specifications at www.cityofsanmateo.org

Ideal Candidate

Knowledge And Abilities

Knowledge of:

• Principles and practices of organization and public administration
• Practices and techniques of research, data collection, analysis, and report preparation
• Basic principles, methods, and practices of municipal finance, budgeting, accounting, and personnel management
• Standard office practices, procedures, methods and equipment
• Computer applications related to work
  
  

Ability To

• Plan and conduct administrative, organizational and operational studies
• Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions
• Interpret, explain and apply complex policies, regulations and procedures
• Prepare clear and accurate reports, correspondence, procedures and other written materials
• Represent the department and the City in meetings with others
• Coordinate, organize and prioritize work and meet critical deadlines
• Maintain accurate records and files
• Exercise sound independent judgment within established policies and guidelines
• Establish and maintain effective working relationships with those contacted in the course of work
  
  

Education

Minimum Qualifications

• Possession of a master’s degree from an accredited college or university in public administration, business administration, or in a relevant field.
• For Public Works: a master’s degree in Civil Engineering, Transportation Engineering, Transportation Planning, or Urban Planning is highly desirable.
  
  

License Or Certificate

• Possession of a valid California Driver’s License may be required based on the assignment.
  
  

Special Requirements

Successfully passing a background and criminal history check may be required based on the assignment.

ADA Special Requirement

Essential duties require the following physical abilities and work environment: Ability to work in a standard office environment; walk to various project sites; exposure to outdoors.

Benefits

Benefits

• Salary: $6,638 - $7,916/month Comprehensive benefits package including generous paid leave and health benefits
• CalPERS retirement (2% @ 55 for classic members; 2% @ 62 for new members); Classic employees contribute 8.34% to CalPERS and New members contribute 7.5% to CalPERS with participation in the Social Security Program
• Retirement Health Savings Account: City contribution of 1.0% of base salary
• Deferred Compensation: City will contribute 0.5% of base salary and match up to 0.5% of base salary
• Free Fitness classes through City of San Mateo Parks and Recreation, Employee Assistance Program and Credit Union Membership
• Bilingual Differential: $195 monthly (if applicable)
  
  

This classification is represented by the San Mateo Employees’ General Unit. For more information, please refer to the San Mateo General Unit Summary document.