Executive Assistant to the CEO

The Executive Assistant to the CEO will be responsible for managing the CEO's executive operations, professional and personal schedule, strategic priorities, and administrative functions to ensure seamless day-to-day operations. This role demands exceptional organizational skills, discretion, sound judgment, and the ability to manage multiple priorities with efficiency.

Candidates who are proficient in AI-powered productivity tools and modern workplace technologies will have a distinct advantage, as we continuously leverage technology to improve executive efficiency and business operations.

Key Responsibilities

Executive Calendar & Time Management

• Manage and optimize the CEO's calendar
• Coordinate internal and external meetings
• Prioritize appointments based on business impact
• Resolve scheduling conflicts proactively
  
  

Executive Administrative Support

• Draft emails, reports, presentations, and business correspondence
• Prepare documents for meetings and presentations
• Organize digital files and maintain documentation
• Manage executive communications
  
  

Meeting Coordination

• Prepare meeting agendas
• Take accurate meeting minutes
• Track action items and follow through until completion
  
  

Project Coordination

• Monitor executive projects and deadlines
• Coordinate with department heads
• Follow up on deliverables across teams
• Ensure initiatives stay on schedule
  
  

Travel & Logistics

• Arrange domestic and international travel
• Coordinate accommodations, transportation, and itineraries
• Prepare travel documents and schedules
  
  

Executive Communication

• Serve as liaison between the CEO and internal teams
• Coordinate with clients, partners, and vendors professionally
• Ensure timely communication and follow-ups
  
  

Confidential Executive Support

• Handle confidential company information with integrity
• Maintain discretion in all executive matters
  
  

Process Improvement & Technology

• Recommend workflow improvements
• Help streamline administrative processes
• Utilize productivity software and AI tools to improve efficiency
• Research new technologies that can enhance executive productivity
  
  

Minimum Qualifications

• Bachelor's degree in Business Administration, Management, Communications, Psychology, or any related field.
• At least 1-2 years of experience as an Admin Assistant, Executive Assistant, Executive Coordinator, Personal Assistant, or similar role.
• Excellent written and verbal English communication.
• Outstanding organizational skills.
• High attention to detail.
• Strong problem-solving ability.
• Experience supporting executives is highly preferred.
• Proficiency with Microsoft Office and Google Workspace.
  
  

Preferred (Advantage)

• Experience supporting C-level executives.
• Familiarity with AI tools such as ChatGPT, Gemini, Claude, or Microsoft Copilot.
• Experience using project management tools (Monday[.]com, ClickUp, Asana, Trello, etc.).
• Background in a technology, digital marketing, startup, or agency environment.