Executive Assistant To Ceo

About Xpress

Xpress is a fast-growing mobility and technology platform providing safe and comfortable 2-wheel and 4-wheel taxi services across major cities in the Philippines. Our mission is to create convenient, accessible, and efficient transportation solutions while empowering drivers, riders, and communities.

We are continuously expanding our operations and are looking for passionate, driven individuals who want to grow their careers and contribute to shaping the future of mobility.

Job Overview

Xpress is looking for an Executive Assistant who will provide high-level administrative, operational, and strategic support to the Chief of Staff. This role plays a key part in ensuring the smooth coordination of business expansion initiatives, special projects, and executive priorities within a fast-paced ride-hailing environment.

The Executive Assistant will work closely with the Chief of Staff, internal departments (Operations, Marketing, and PR), and external stakeholders to support cross-functional initiatives and ensure the efficient execution of projects, communications, and executive operations.

Key Responsibilities

Administrative Support

• Manage the Chief of Staff`s calendar, including scheduling meetings, coordinating with internal and external stakeholders, and ensuring alignment with business priorities.
• Handle travel arrangements, including booking reservations, accommodations, and transportation, for special projects and engagements.
• Maintain and organize records, including reports, invoices, and expense reports while ensuring confidentiality of records.
• Perform bookkeeping tasks.
• Prepare and manage correspondence, emails, and other communication on behalf of the Chief of Staff.
• Assist with personal tasks and errands as required.
  
  

Project Coordination

• Provide support in tracking key deliverables and timelines for initiatives.
• Work with different departments to ensure smooth execution of project objectives and milestones.
• Develop and maintain project documentation, including project plans, status reports, and meeting minutes.
• Assist in risk assessment and mitigation strategies for projects.
  
  

Communication and Liaison

• Act as the point of contact between the Chief of Staff and other teams, partners, and stakeholders.
• Draft, proofread, and edit presentations and reports related to special projects.
• Assist in coordinating events, activations, or meetings related to project initiatives.
• Build and maintain strong relationships with key stakeholders and partners.
• Ensure timely and effective communication of project updates to all relevant parties.
  
  

Office Management

• Oversee the offices operational activities, ensuring a conducive and efficient working environment.
• Order and manage office supplies and equipment.
• Coordinate with IT and facilities teams for any office-related needs.
  
  

Community Engagement & Events

Plan and host community events, including driver meetups, training sessions, and promotional activities.

Work with marketing and operations teams to coordinate PR activations, sponsorships, and grassroots initiatives.

Support on-ground engagement efforts such as activations, surveys, and in-person networking.

Podcast & Content Creation

Host and produce podcasts featuring drivers, users, and industry stakeholders to discuss transport-related topics.

Media & External Relations

Attend media meetings and industry events to represent the company and gain insights.

Work with the marketing and PR teams to coordinate press releases, media invitations, and public relations efforts.

Assist in managing external relationships with media, influencers, and stakeholders..

Qualifications

Education and Experience

• Bachelor's degree in Business, Marketing, Communications, or a related field (or equivalent experience).
• At least 2-3 years of experience as an Executive Assistant, preferably in a fast-paced, dynamic industry.
  
  

Skills and Competencies

• High tolerance for multi-tasking and managing multiple priorities simultaneously.
• Able to work efficiently under tight deadlines in a fast-paced environment.
• Highly fluent in English, both written and spoken.
• Strong ability to write formal documents, reports, and professional correspondence.
• Confident and professional in communicating with external stakeholders on behalf of the CEO and Chief of Staff.
• Experience working with LGUs, special projects, administration, and operations is an advantage.
• Preferably presentable and professional in appearance.
  
  

Other Requirements

• Preferably presentable and professional in appearance.
  
  

Work Environment

Office-Based Work

Primarily office-based with regular presence at the assigned office; involves collaboration with internal teams and use of computer-based systems.

Physical Requirements

• Ability to work in a standard office environment and perform computer-based tasks for extended periods
• Ability to communicate effectively with team members and stakeholders
• For field roles: ability to travel within assigned operational areas
• Ability to occasionally stand, walk, or move between work locations depending on job responsibilities
  
  

Why Join Xpress

At Xpress, we believe our employees are key to our success. We offer a supportive environment where individuals can grow professionally while contributing to a fast-growing mobility platform.

Employee Benefits and Perks

• 20 Days Annual Leave Combined Sick Leave (SL) and Vacation Leave (VL) for work-life balance
• 1,000 Monthly XPay Credits Free transportation using Xpress 2-Wheel or 4-Wheel Taxi services
• Comfortable Office Environment Modern workspace with free coffee in the pantry
• Flexible Working Hours Enjoy daily flexi-time arrangements
• HMO Coverage Provided upon regularization
• Salary Loan Program Available upon regularization through Cebuana Advance
• Monthly Allowances May include clothing allowance, laundry allowance, rice subsidy, medical allowance, and other employee support benefits
• Company Events Participate in team building activities, Halloween celebrations, year-end parties, and other company events
  
  

Data Privacy Notice

By submitting your application, you authorize Xpress to collect, process, store, and use your personal information for recruitment, evaluation, and employment-related purposes in accordance with the Data Privacy Act of 2012. Xpress will retain your data only for as long as necessary for recruitment and legal purposes.