Executive Assistant (Cebu City) - can start asap

About LennorHive

LennorHive is an Employer of Record (EOR) company that helps global businesses legally employ and manage talent in the Philippines. We handle local employment, payroll, and compliance so our clients can focus on growing their teams—while our employees enjoy stable, compliant, and meaningful work with international companies.

About The Role

We are looking for an Executive Assistant cum Operations Coordinator who will be responsible for providing high-level administrative and operational support to the CEO while driving the development of scalable processes, systems, and internal operations. This role serves as a key partner in ensuring organizational efficiency, enabling leadership to focus on strategic priorities and business growth.

You will work closely with the CEO and cross-functional teams, playing a critical role in streamlining operations, coordinating business activities, and building the infrastructure needed to support a fast-growing organization.

Work Setup: Onsite

Shift Schedule: Night Shift

Location: Cebu City

Your Responsibilities

• Provide comprehensive executive support by managing calendars, coordinating meetings, prioritizing communications, and arranging travel plans.
• Facilitate client and internal coordination by organizing meetings, preparing materials, tracking action items, and ensuring timely follow-ups.
• Develop and maintain structured onboarding and training resources to support employee integration and operational consistency.
• Create professional business documents, presentations, reports, templates, and process documentation for both internal and external stakeholders.
• Conduct research and gather insights to support business initiatives, strategic planning, and decision-making.
• Oversee day-to-day office administration, including facilities management, office supplies, workspace readiness, and employee setup requirements.
• Support recruitment and people operations by coordinating interviews, managing hiring documentation, and assisting with new hire onboarding activities.
• Utilize AI-powered tools and emerging technologies to improve productivity, streamline workflows, and support operational efficiency.
  
  

What We're Looking For

• Bachelor's degree holder with a strong academic background.
• At least two (2) years of experience in executive support, operations coordination, office administration, or a similar role.
• Experience supporting international executives, remote teams, or fast-paced organizations is an advantage.
• Strong written and verbal communication skills with a high level of professionalism in English.
• Exceptional organizational and time-management abilities, with the capacity to manage multiple priorities simultaneously.
• Proficiency in Microsoft Office and Google Workspace applications, particularly PowerPoint, Word, Excel, and spreadsheets.
• Tech-savvy and adaptable, with the ability to quickly learn and navigate new systems and digital tools.
• Familiarity with AI platforms such as ChatGPT, Claude, or similar technologies is preferred; willingness to learn is equally valued.
• Willing to work on-site and align with U.S. business hours (9:00 PM – 6:00 AM Philippine Time).
• Demonstrates professionalism, discretion, sound judgment, and the ability to handle confidential information with integrity.
• This position requires full professional commitment and availability due to the demanding and highly collaborative nature of the work.
  
  

Bee Your Own Success Story, Join LennorHive!

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We kindly request your patience as we receive a significant number of applications. Rest assured that our team will provide updates on the status of your application in due course. In the meantime, we encourage you to follow our LinkedIn page to stay informed about future opportunities and company updates.