Executive Assistant

Job Category: Administrative | JR-21877

Job Location: Angeles City, Pampanga

Join a premier, US-based international team as our next Executive Assistant! This role offers the chance to be part of an expanding Philippines-based division known for its exceptional workplace culture and professional excellence. If you are ready for a significant career move, this is the perfect opportunity to grow with us.

Why will you love working with this Client?

Our client is an in-house design and aluminum construction expert. They deliver their services worldwide, with innovation and quality, across all industries. This globally competitive client aims to grow its team even here in the Philippines. Join them now. In doing so, you will experience greater career opportunities!

Location / Shift

Angeles City, Pampanga, US Shift

NOTE: You must be willing to work in the office in the above office location to apply for this position

Job Summary

Our client is looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our leadership team. This role is ideal for someone who thrives in a fast-paced environment. Also, it suits someone who excels at managing executive priorities. They must take ownership of keeping operations running smoothly.

The ideal candidate has proven experience in Executive Inbox Management and HubSpot.

CRM, along with exceptional communication and organizational skills. Experience supporting a sales team is also essential.

Key Responsibilities

Executive Support

• Manage executive calendars, scheduling, and meeting coordination.
• Coordinate travel arrangements, itineraries, and expense reporting.
• Prepare meeting agendas, presentations, and follow-up action items.
• Serve as a key point of contact for internal and external communications.
• Anticipate executive needs and proactively resolve administrative challenges.
  
  

Inbox Management (Required)

• Own and manage executive email inboxes with accuracy and professionalism.
• Prioritize emails, organize folders, and maintain a well-organized inbox.
• Draft and send professional email responses on behalf of executives.
• Track follow-ups and ensure timely completion of action items.
  
  

HubSpot CRM Management (Required)

• Maintain accurate and up-to-date records in HubSpot.
• Manage contacts, companies, deals, tasks, and sales pipelines.
• Generate reports and dashboards as needed.
• Ensure CRM data integrity and support workflow automation.
  
  

Administrative & Sales Support

• Prepare reports, spreadsheets, presentations, and business documents.
• Organize digital files and maintain accurate records.
• Assist with project coordination and cross-functional initiatives.
• Provide administrative support to the sales team, including CRM updates, pipeline
  
  

coordination, lead tracking, and sales-related administrative tasks.

• Handle additional administrative and operational tasks as assigned.
  
  

Qualification & Requirements

• 1–4 years of experience as an Executive Assistant, Administrative Assistant, or in a similar support role.
• Proven experience managing executive email inboxes.
• Hands-on experience using HubSpot CRM.
• Experience supporting a sales team.
• Excellent written and verbal English communication skills.
• Strong organizational, time management, and multitasking skills.
• Exceptional attention to detail and problem-solving abilities.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to handle confidential information with professionalism and discretion.
  
  

Why join optiBPO?

optiBPO is an exciting workplace where you will be surrounded by smart, talented professionals supporting clients across Australia, New Zealand, the US, Canada, and Europe. Moreover, this is an excellent opportunity for anyone interested in taking on the role of Executive Assistant within an international environment.

Perks & Benefits

• In-house medical team and HMO coverage.
• A healthy workplace promotes collaboration and creativity.
• Clear growth strategies and learning opportunities to advance your career.
  
  

Enjoy great perks and benefits, such as an in-house medical team and HMO coverage. We maintain a healthy workplace that promotes collaboration, creativity, and teamwork. In addition, we need to help you advance your career by elevating growth strategies. You will also have learning opportunities throughout your career journey with us. If you are passionate about contributing to a dynamic team, the Executive Assistant role offers great career prospects at optiBPO.

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