Executive Assistant

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

What The Day Will Look Like

Executive & Business Support

• Provide end‑to‑end executive support, including complex calendar management across multiple time zones, meeting coordination, and travel planning (domestic and international).
• Act as a gatekeeper and liaison between the executive and internal/external stakeholders, prioritizing requests and managing communications with professionalism and discretion.
• Prepare, format, and quality‑check executive‑level materials such as presentations, reports, agendas, briefing notes, and follow‑ups.
• Support executives with meeting preparation, including pre‑reads, action tracking, and post‑meeting follow‑through.
  
  

Stakeholder & Communication Management

• Coordinate effectively with global teams, executive assistants, and leadership stakeholders across regions.
• Draft and manage executive communications on behalf of leaders when required.
• Build strong working relationships with peers and stakeholders to ensure seamless offshore support.
  
  

Operational & Process Excellence

• Manage recurring administrative processes such as expense submissions, approvals, and compliance requirements in line with company policies.
• Maintain accurate records, trackers, and documentation to support executive workflows.
• Identify opportunities to streamline administrative processes and improve executive effectiveness.
• Support onboarding of new executives, ensuring a smooth transition and alignment with offshore support models.
  
  

Confidentiality, Risk & Professional Standards

• Handle highly sensitive and confidential information with discretion and integrity at all times.
• Ensure compliance with internal policies, data privacy, and information security standards.
• Demonstrate sound judgment in escalating issues and managing competing priorities.
  
  

How This Opportunity Is Different

We are looking for a dedicated individual to join us as an Executive Assistant at Aon Philippines, offering you a real opportunity to further develop your capabilities. You will be involved in a variety of projects and clients playing a key role in helping to shape the future of their companies.

The role acts as a trusted partner to executives, enabling them to operate efficiently across time zones by managing complex calendars, communications, and business operations while anticipating needs and driving follow‑through.

This is a great opportunity to become a fundamental member of a highly professional and diverse team. Aon is a global organization which strives to provide meaningful career paths for its employees. Come on board and reap the rewards.

Skills And Experience That Will Lead To Success

• Minimum 5+ years of experience supporting senior leaders (Director level and above) as an Executive Assistant or in a comparable role.
• Proven experience supporting executives based offshore or in global organizations.
• Strong proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Word, Excel).
• Excellent written and verbal English communication skills.
• Demonstrated ability to manage multiple priorities with accuracy and attention to detail.
• Executive Presence & Professionalism – confident, credible, and polished when interacting with senior stakeholders.
• Judgment & Discretion – trusted with sensitive information and complex situations.
• Proactivity & Anticipation – able to think ahead and act without constant direction.
• Time Zone & Cultural Awareness – effective in a global, offshore support environment.
• Organization & Follow‑Through – consistently delivers high‑quality outcomes under pressure.
  
  

How We Support Our Colleagues

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.

We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email [email protected]

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