Executive Administrative Assistant

Position Overview:

As an Executive Assistant, you will provide high-level administrative and operational support directly to the Managing Partner. This role requires strong organizational discipline, technical aptitude, and the ability to operate in a fast-paced, highly structured environment. You will manage executive workflows, coordinate international logistics, and ensure seamless communication across multiple business initiatives and global time zones.

Work Schedule and Arrangement: 11:00 PM- 8:00 AM, Onsite

Office Location: 8th floor Skyrise 4B Building, IT Park, Lahug, Cebu City, Cebu

Key Responsibilities:

Executive Scheduling and Communication

• Manage a dynamic PST-aligned calendar, proactively resolving scheduling conflicts and optimizing time allocation.
• Draft, review, and organize executive correspondence with a strong focus on accuracy, tone, and professionalism.
• Coordinate communication with high-priority clients and stakeholders across multiple time zones.

Travel and Logistics Management

• Coordinate end-to-end domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Ensure adherence to preferred travel partners and airlines, including Southwest Airlines, United Airlines, Emirates, Air India, and Marriott-affiliated properties.
• Anticipate scheduling and logistical needs to ensure seamless executive travel experiences.

Project and Operations Support

• Support ongoing operational initiatives aligned with structured methodologies such as PMP and Six Sigma principles.
• Track deliverables, manage recurring tasks, and maintain organized project documentation.
• Utilize internal tools and systems, including the “lock” project management platform, to ensure workflow efficiency and visibility.

Administrative Oversight

• Prepare executive briefs, meeting agendas, and expense reports with a high level of accuracy.
• Organize, format, and maintain documentation related to key initiatives, including the “1,000 Families Initiative.”
• Support the preparation of pitch decks, compliance reports, and other strategic materials.

Requirements:

• Senior Executive Assistant / C-suite support experience (3-5 years)
• Experience managing complex executive workflows, cross-time-zone calendars, and international coordination
• Strong background in confidential data handling and complex project tracking in structured environments
• Familiarity with PMP and/or Six Sigma principles
• High proficiency in MS Office or Google Workspace and ability to quickly adapt to internal systems/tools
• Proven ability to manage high-volume, fast-moving priorities across multiple stakeholders
• Experience producing accurate executive-level documents (briefs, reports, agendas, presentations)
• EB-5 or similar investment migration exposure is a plus and may be aligned with sales/commission opportunities

Salary and monetary benefits (in PHP):

• Monthly salary of 30,000php - 50,000php
• Monthly bonuses (to be paid quarterly)

Perks and other benefits:

• Paid Training Period
• All national Philippines and USA holidays are observed
• Paid time off—public holidays, vacation, and personal time off
• Robust and effective Government Benefits Administration
• Lactation breaks (for breastfeeding moms)
• Discounted optical services with our partner clinic
• Free lunch/dinner and unlimited coffee and ice cream daily (for onsite employees)
• Free Health insurance with one (1) free dependent
• Free Life insurance
• Free Accident insurance
• Relocation allowance for new hires (from outside Cebu)
• Company-sponsored outings
• Interest-based employee clubs (DOTA, Basketball, Dance, Music, Photography, Yoga)

Our Recruitment Process:

• Candidate Application Form
• General Assessment
• Phone Screening
• Technical Interview
• Reference Check
• Job Offer
• Training

Disclaimer for salary ranges: Salary ranges may not be applicable to all. Depending on the level of experience, educational background and potential for growth seen during interviews, offers may go higher or lower.

PRO TIP: prepare for that interview and impress the hiring managers!

For more information about our company, visit our website: www.medspecialized.com

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