Documentation Coordinator

Here’s the difference you’ll make

As a Documentation Coordinator you will be responsible for organizing, maintaining, and processing company documents to ensure accuracy, completeness, and compliance with internal policies and external requirements. You will supports operational efficiency by ensuring that all records are properly handled, accessible, and up to date.

What You’ll Do (your Mission)

Documentation Management

• Prepare, review, and process operational documents, reports, forms, permits, and other related records.
• Ensure all documents are complete, accurate, and properly formatted prior to submission or filing.
• Organize and maintain both physical and electronic filing systems.
• Track and update the status of documents, including received, pending, approved, and filed records.
  
  

Verification and Compliance

• Verify the authenticity, completeness, and accuracy of submitted documents.
• Ensure compliance with company policies, procedures, and regulatory requirements.
• Identify and escalate discrepancies, missing information, or errors for correction.
  
  

Record Keeping

• Maintain systematic filing systems for both hard copy and digital records.
• Ensure documents are properly labeled, indexed, and readily retrievable.
• Archive outdated records in accordance with document retention policies and guidelines.
  
  

Coordination and Support

• Coordinate with internal departments and external stakeholders regarding documentation requirements.
• Assist during audits, inspections, and compliance reviews by providing required records and documentation.
• Provide documentation support to operations, finance, legal, and other business units as required.
  
  

Administrative Support

• Handle document-related correspondence, including emails, requests, and follow-ups.
• Generate reports, trackers, and document logs as required.
• Perform data entry and maintain document monitoring systems and databases.
• Perform other duties that may be assigned from time to time.
  
  

You’ll thrive in this role if you

Educational Background

• You have a Bachelor's Degree in Business Administration, Management, Logistics, or any related business course.
  
  

Professional Experience

• You have three (3) to five (5) years of relevant experience in documentation, records management, administrative support, logistics, or related functions.
  
  

Competencies, Skills, Knowledge And Abilities

• Leadership Competencies
• Problem Solving
• Teamwork
• Time Management
• Technical Competencies
• Project and Cost Management
• Business Acumen
• Negotiation Skills
  
  

What’s in it for you?

Own work that matters. You are trusted to deliver safe, reliable, and on-time service that keeps people and goods moving.

Grow where you’re supported. You work in a team-first environment that prioritizes safety, care, and continuous learning.

Excel every day. You are empowered and recognized for raising standards and delivering everyday excellence on the ground.

Be recognized and feel valued—at work and beyond. Receive and enjoy competitive compensation, performance bonuses, incentives, travel perks, Day 1 access to health and wellness programs and paid time off designed to support your well-being