Content & Proposal Coordinator

Job Description

Leads the end-to-end proposal lifecycle by coordinating stakeholders, developing persuasive and compliant content, and managing timelines, data, and deliverables to support sales and drive winning submissions.

A Day in the Life

• Lead the proposal lifecycle from kickoff to submission, ensuring timely and high-quality responses.
• Facilitate proposal kick-off meetings, reviews, and approvals with stakeholders.
• Manage proposal schedules, deadlines, and deliverables to meet submission timelines
• Work closely with subject matter experts (SMEs), sales, marketing, and product teams to gather relevant information.
• Write, edit, and format proposals and related content to ensure clarity, accuracy, and compliance with requirements.
• Develop clear, persuasive, and customer-focused content, tailoring messaging for target audiences.
• Ensure proposals align with company offerings, brand guidelines/messaging, tones, style guidelines, and compliance requirements.
• Responsible for printing, assembling, and packaging hard copies of proposals in a professional manner, ensuring timely shipment to meet deadlines.
• Maintain and Review a proposal content library (Arphie) with up-to-date responses, templates, and best practices for efficiency and consistency.
• Conduct research to improve content quality and stay up-to-date with industry trends.
• Data Analysis & Visualization: Collect, analyze, and present proposal-related data to track win/loss rates, proposal volume, and other key metrics for quarterly and end-of-year reporting.
• Other duties as needed
  
  

Experience

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Typically requires 2+ years of related experience
• Bachelor’s degree or equivalent work experience
• Experience with proposals platforms preferred
• Communications/writer experience preferred
• Experience using Salesforce a plus
  
  

Computer/Technical

• Proficient knowledge of MS Office (Word, Excel, PowerPoint) and Adobe
• Proficient knowledge of proposal software (i.e. - Responsive, Loopio, Arphie)
• Demonstrated ability to learn and understand various computer systems.
• Experienced in using AI tools to work smarter, accelerate results, and elevate output quality.
  
  

Other Skills

• Must have the ability to work independently and handle multiple priorities and deadlines simultaneously.  
• Problem solving ability
• Excellent organization and follow up skills.
• Excellent relationship building skills and working with cross-functional partners
• Ability to clearly communicate and exchange accurate information to perform essential duties
• Ability to work both individually and as a member of a team
• Superb verbal and written communication skills
  
  

#momentivesoftware

About Us

Momentive Software amplifies the impact of over 20,000 purpose-driven organizations in over 30 countries, with over $11 billion raised and 55 million members served to date. Mission-driven nonprofits and associations rely on Momentive’s cloud-based software and services to address their most pressing challenges – from engaging their communities to simplifying operations and growing revenue. Designed to help organizations connect more, manage more, and ultimately expect more, Momentive's solutions are built with reliability at the core and strategically focus on fundraising, learning, events, careers, volunteering, accounting, and association management. Momentive partners with organizations that believe "good enough" is never enough – so they can bring on better outcomes for everyone they serve. Learn more at momentivesoftware.com.

Why Work Here?

At Momentive Software, we’re a team of passionate problem-solvers, innovators, and volunteers who believe in using technology to make a real difference. We dream big, support each other, and take pride in creating solutions that help our customers drive meaningful change. If you’re looking for a place where your work matters and your ideas are valued, you’ll find it here.

Medical, Dental & Optical Benefits including Dependents

Flexible Planned Paid Time Off and Sick Leave

Inclusive and Welcoming Environment

Purpose-Driven Culture

Work-Life Balance

Passionate About Community Involvement

Company-Paid Life Insurance Coverage

Hybrid Work Arrangement

Hazard Pay

Momentive Software actively embraces diversity and equal opportunity in a meaningful way. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be, which is why we do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

All persons hired will be required to verify identity, minimum age of 18, eligibility to work in the Philippines (without sponsorship), and to complete the required employment eligibility verification form upon hire.