Assistant Plan Estimator

Natural Elements Painting & Repair (NEPR)

Remote

Part-Time, Hourly

Pay: $7.00 - $9.00 per hour

Schedule: Must be available to work Eastern Standard Time business hours

Support Commercial Estimating, Bid Tracking, and Sales Follow-Up

Natural Elements Painting & Repair is hiring a part-time Assistant Plan Estimator to support our commercial estimating and sales process. This role is ideal for someone who is highly organized, detail-oriented, comfortable working with numbers and documents, and eager to learn construction estimating systems and processes.

The Assistant Plan Estimator will help review project plans, prepare and support commercial estimates, organize bid information, assist with proposal development, follow up on submitted estimates, and keep the company's sales and estimating systems accurate and current.

This is a remote position for someone who can work during Eastern Standard Time business hours, communicate clearly and professionally, and take ownership of assigned tasks while receiving guidance and review from management or a senior estimating team member when needed.

About Natural Elements Painting & Repair

Natural Elements Painting & Repair is a U.S.-based commercial and residential painting, repair, and waterproofing company serving North Central Florida. We are known for delivering reliable service, high-quality work, clear communication, and strong client relationships.

Our team values service, respect, learning, ownership, and health. We are looking for someone who takes pride in accurate work, follows through on commitments, asks good questions, and wants to grow with a team that values accountability and continuous improvement.

Key Responsibilities

• Review commercial project plans, drawings, specifications, scopes of work, bid invitations, and project documents
• Identify basic scope requirements, missing information, addenda, bid deadlines, and project-specific instructions
• Create, update, and organize estimates using company-approved estimating procedures and software
• Use tools such as ZZ Estimate, Togal AI, PaintScout, and other required platforms to support takeoffs, measurements, labor assumptions, materials, production rates, and pricing
• Prepare draft estimates, scope notes, exclusions, clarifications, alternates, and proposal information for review
• Make estimate revisions based on internal feedback, client updates, addenda, pricing changes, or scope changes
• Help confirm that estimates include the correct scope, quantities, labor, materials, production assumptions, and margin requirements
• Maintain organized estimate files, plan documents, proposal versions, notes, bid correspondence, and supporting documentation
• Follow up on submitted commercial estimates and proposals
• Communicate professionally with prospects, clients, general contractors, property managers, builders, vendors, and internal team members
• Track open estimates, pending proposals, active opportunities, expected close dates, sales probability, and projected gross profit margin
• Update Pipedrive and other required systems after client interactions and follow-up activity
• Help move assigned commercial opportunities from bid submission to signed approval, awarded work, or closed-lost status
• Escalate unclear, complex, high-value, or margin-sensitive items to management before proposals are finalized
• Participate in estimate reviews, pipeline reviews, sales meetings, and training as assigned
• Follow company documentation, communication, cybersecurity, password, device, and confidentiality procedures
  
  

Systems and Tools Used

This Role Will Regularly Use Platforms Such As

• ZZ Estimate
• Togal AI
• PaintScout
• Pipedrive
• Google Drive
• Google Sheets
• Google Calendar
• Slack
• Connecteam
• 1Password
• Procore
• Autodesk
• BuildingConnected or related online bid platforms
• Email and phone communication systems
  
  

Experience with estimating software, construction documents, Pipedrive, Google Workspace, or bid platforms is helpful but not required for the right candidate.

What We're Looking For

• Strong attention to detail
• Strong organizational skills and follow-through
• Good written and verbal English communication skills
• Comfort working with numbers, measurements, documents, deadlines, and proposal details
• Basic understanding of plans, drawings, or construction documents, or a strong willingness to learn
• Ability to follow step-by-step processes accurately
• Ability to learn estimating software and company systems
• Basic computer proficiency
• Ability to work independently while staying aligned with management direction
• Professional communication with clients, contractors, vendors, and internal team members
• Ability to track follow-ups, bid activity, sales outcomes, and gross margin performance
• Willingness to comply with company cybersecurity, password, device, and IT security requirements
• Reliable internet service and an updated computer capable of supporting estimating software, online bid platforms, video meetings, and company communication systems
  
  

Prior experience in estimating, construction, painting, project coordination, sales support, or administrative work is preferred, but not required for the right candidate.

Schedule

• Part-time, hourly position
• Weekly hours may vary based on business needs, project volume, bid deadlines, and sales activity
• Must be available to work during Eastern Standard Time business hours
• This role may expand to full-time hours based on company needs, workload, performance, and business growth
• All hours worked must be accurately recorded in the company's approved timekeeping system
• Overtime, if applicable, must be approved in advance by management and will be paid in accordance with applicable law
  
  

Compensation And Benefits

• $7.00 to $9.00 per hour, based on experience and performance
• Part-time hourly position
• Opportunity for expanded hours based on performance, workload, business needs, and company growth
  
  

Success in This Role Looks Like

• Estimates are organized, accurate, timely, and ready for review
• Bid documents, proposal versions, notes, and follow-up tasks are easy to find and current
• Pipedrive and company systems are updated consistently
• Submitted estimates receive timely and professional follow-up
• Management has clear visibility into assigned bids, opportunities, deadlines, and next steps
• Questions, risks, missing information, and margin-sensitive items are escalated before they become problems
• Commercial opportunities are moved forward with strong documentation, professional communication, and attention to company margin requirements
  
  

Why Join Natural Elements Painting & Repair?

Natural Elements Painting & Repair values ownership, problem-solving, learning, respect, and high-quality service. This role is a strong fit for someone who enjoys detailed work, wants to learn estimating and commercial sales support, and takes pride in helping a team stay organized and responsive.

You will have the opportunity to support real commercial opportunities, learn valuable construction estimating systems, and contribute directly to the growth of a company that values accountability, communication, and continuous improvement.

Equal Opportunity Employer

Natural Elements Painting & Repair is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, military status, veteran status, or any other protected characteristic under federal, state, or local law. We provide reasonable accommodations for applicants and employees as required by law.