Data Manager - #197124


Date: 04/08/2021 15:01 PM

City: New Orleans, Louisiana

Contract type: Full Time

Work schedule: Full Day

Company Description

KIPP New Orleans Schools is a non-profit network of 13 college-preparatory, public charter schools educating 6,200 elementary, middle, and high school students. For over 15 years, we have a proven track record of preparing students for success in college and beyond.

Our schools are part of the free New Orleans public school system and enrollment is open to all students.  As part of the national Knowledge Is Power Program (KIPP) network of 242 schools in 20 states and the District of Columbia, we are committed to partnering with the community to ensure that all children have the knowledge, skills and character they need to achieve their dreams while making the world a better place.  We believe that great teachers and school leaders, a supportive learning environment, and an emphasis on both academics and character are the foundation for student success, and we strive to provide these for every child.

KIPP New Orleans strives to be an increasingly more anti-racist organization, and we seek to intentionally uplift Black and Brown lives.  We recognize the importance of an inclusive environment and believe in providing programming that acknowledges racial injustices, biases and our own identities. 

At KIPP New Orleans Schools, teachers, students, and families are all united around the same goal: building academically excellent schools & creating unlimited opportunities for every student in New Orleans.  We believe that an excellent college-preparatory education will set students up for success in whatever life path they choose.

Job Description

  • State Testing Coordinator

    • Attend Test Administration/Security Training and then train staff on the same.

    • Ensure all answer booklets are coded correctly.

    • Work with the Student Support Coordinator to ensure all accommodations are documented and reported to the state as required. 

    • Manage an error-free and high quality test administration process at school

    • Report any irregularities to the District Testing Coordinator

    • Coordinate test results clean-up process when results are reported

  • Interim/Regional Testing Coordinator

    • Print bubble sheets and be the go-to person for scanning help (if not performing most of the scanning)

    • Coordinate all MAP/SRI/STEP testing

  • Teacher Effectiveness Program Coordinator

    • Ongoing maintenance of accurate class rosters and student schedules to support accurate SLT data.

  • State Data Clean-Up

    • Ongoing maintenance of accurate class rosters and student schedules to support CLASS reporting, STS reporting, and TSDL.

    • Ensure accurate student rosters are reported to the state at 10/1, 2/1, EOY data collection windows. 

    • Drop-out clean-up (Middle and High School levels).

  • Foundation Data Clean-Up

    • Verification of teacher rosters including subjects taught.

    • Coordinate HSR Survey Administration and work to ensure a high response rate. 

    • Attrition data clean-up

  • Report Card/Progress Report Coordination

    • Supporting teachers in troubleshooting grade entry problems

    • Verifying all grades are present

    • Printing and coordinating a round of error-checking of all report cards

    • Finalizing and distributing accurate report cards

    • Maintaining an archive of report cards in the students online and/or physical folder

  • Behavior Reporting in PowerSchool

    • Ensuring all incidents are entered accurately into DeansList on a timely basis and without errors. 

    • Working with staff to establish a clear process for timely processing of incidents and working with school leaders or the data team to correct the problem if this is not happening. 

  • Ensuring quality daily attendance data

    • Running daily reports and following up with teachers that have not entered attendance.

    • Making sure all students are assigned to the proper homeroom and course schedule and working with staff to make sure they are notified before any potential changes.

    • Generating letters and otherwise following protocol surrounding truancy

    • Ensuring attendance data is accurate by ensuring 100% of teachers take attendance each day and performing occasional audits. 

  • School Level Ambassador on how to operate Data Systems

    • Data teams ambassador to the school – the first line of support for basic questions like password resets or other simple questions for Illuminate, Qlikview, Kickboard, PowerSchool, DeansList, Illuminate, Clever, all blended learning programs, and Tableau. 

    • Ideally (but not always) the point of contact to the data team for larger issues.

    • Attend data trainings

    • Support schoolwide tracking of data related to core regional programs including Accelerated Reader, MAP results, and others programs as defined at the school level (e.g., maintaining a data bulletin board in the faculty lounge).

  • Maintaining Student Records (enrollment records, withdrawal forms, report cards, etc.)

    • Completing withdrawal forms for all departing students including an no-show students

    • Scanning and organizing COMPLETE student records in a timely manner (and ensure all documents are accurately reflected in PowerSchool)

    • Archiving student report cards

  • Enrollment Process Lead

    • E-mail all required documentation and submit discharges in SalesForce 

    • Maintain all required documentation for attempted contacts for No-Show discharges.

    • Attend all required RSD trainings on OneApp.

    • Ensure families have a place to enter online applications at the school during the application window.

    • Manage enrollment process including the collection, scanning, and organizing of all required documents. 

Operations Activities

  • Front Office Support

    • Cover front desk when Office Manager is away from the desk

    • Answer incoming phone calls

    • Respond to in person parent requests

    • Ensure front office activities continue to run smoothly (sign for packages, sell uniforms, etc.)

  • Special Event Planning & Execution

    • Coordinate with School Operations Team to plan and execute school specific events

    • Activities may include:

      • Creating & distributing student, parent, and staff communication

      • Making space and furniture arrangements

      • Ordering materials and/or refreshments

      • Setting up space for the event

  • Food Service Roster Management

    • Create and execute procedure to correctly identify students at each meal service (breakfast, lunch, supper, snack)

    • Communicate student Lunch IDs and procedures with staff, students and parents 

    • Observe routines at each meal service to confirm audit compliance

  • Copier Machine Maintenance & Supply Management

    • Order copy machine materials to keep an appropriate supply on hand (toner, staples, waste toner)

    • Observe copy machines and ensure jams are cleared in a timely fashion

    • Request Konica maintenance when needed

  • Technology Management 

    • Manage internal school IT requests before elevating to the regional team (laptops, smartboards, cell phones, etc.)

    • Track technology owners and manage sign-out process

Additional Information

Salary for this position is competitive and commensurate with experience. Additionally, KIPP New Orleans Schools offers a comprehensive benefits package including health coverage and retirement.

● Healthcare (including  vision, dental, and short-term disability) provided for employees

● 403(b) retirement plan with up to a 5% salary match

● On-going professional development opportunities:

○ Mentor programs for new teachers

○ School-based PD over the summer, including 3-5 regional PD days

○ 3-4 regional PD days during the year for all KIPP New Orleans teachers

○ Ongoing coaching and school-based PD throughout the year

● Generous time off:

○ 90 PTO hours that equal 10 days a year

○ 29 holidays a year including Mardi Gras, Juneteenth, Thanksgiving, and Winter Break

All your information will be kept confidential according to EEO guidelines.

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