Procurement Administrative Officer - #141726

International Committee of the Red Cross - ICRC


Date: 3 weeks ago
City: Makati City, Metro Manila
Contract type: Full time

PURPOSE

Procurement Administrative Officer 1 contributes to the procurement-to-pay process efficiency by troubleshooting rejected invoices and monitoring key procurement referential data.

Contributes to institutional reporting and dashboards by supporting colleagues in delivering, revising, and optimizing reports.


RELATIONSHIPS

Internally, interacts with Purchasers in Headquarters & Logistics Support Centres, Account Payable team in Headquarters and MSSC

Externally, interacts with suppliers.


ACCOUNTABILITIES AND RESPONSIBILITIES

  • and analyze rejected PO invoices during the voucher match/payment process and implement corrective action
  • correction of amount discrepancies with Purchasers and Finance staff
  • Purchase Orders (PO) in the system when required
  • validation and providing accounting entries for invoices that require further validation in the paperless system
  • on goods/services received without payment
  • on invoices received while reception of goods/services is still pending
  • prepayment requests, keep track of related delivery status, and request final invoices from the purchaser
  • in the monthly purchase-payment reconciliation meetings
  • key procurement referential/transactions data and implement corrective action when required
  • emails in the team box
  • Create or update Procurement referential data


SELECTION REQUIREMENTS

  • degree in Business Administration, Accounting, Logistics, IT, or in a similar field
  • 2 years experience in accounts payable/procurement process in a large organization.
  • with the procurement or account payable module of any Enterprise Resource Planning system.
  • in ICRC invoice payment process flow
  • Knowledge of the ICRC procurement process and related JDE module
  • Good command of written and spoken English; knowledge of French is an advantage.
  • Proficiency in MS Excel is a must
  • Experience with Business Intelligence software, Tableau, and SQL is an advantage
  • Rigorous & trustworthy
  • Strong decision-making skills
  • Great attention to detail and exceptional customer service orientation
  • Team player and collaborative


WHAT WE OFFER

  • and humanitarian-minded workforce
  • opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide
  • opportunities
  • work schedule



HOW TO APPLY

Qualified applicants are requested to submit their comprehensive and updated resume along with their motivation letter to https://careers.icrc.org/job-invite/24893/


Only applications received through the career page link will be pre-screened/processed.


Deadline of application: 20 June 2024

Target Start Date: Immediately

Office Address: 32/F Petron Mega Plaza, 358 Sen. Gil Puyat Ave., Makati City, Philippines


www.icrc.org

www.facebook.com/icrc

www.twitter.com/icrc

www.linkedin.com/company/icrc


Only short-listed candidates will be notified.

This vacancy is open for Philippine residents only.

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