Financial Control Assistant - #116225

Asian Development Bank


Date: 2 weeks ago
City: Manila, Metro Manila
Contract type: Full time

Job Description - Financial Control Assistant (240120)

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

The position is assigned to the Administrative Expenses Section (CTFA-AE), Trust Fund and Administrative Expense Division (CTFA) within the Controller’s Department (CTL). CTL’s overall responsibility is to oversee and maintain an adequate internal control system to ensure that ADB’s financial transactions are properly, completely and accurately recorded in accordance with ADB’s policies and procedures; and are in accordance with generally accepted accounting principles observed by ADB; and is committed to providing quality services to clients while maintaining sound fiduciary controls. CTFA’s responsibilities include preparation of financial reports for trust funds; monitoring and oversight of Field Offices’ accounting and internal controls; and overseeing the payment and accounting of administrative and capital expenses.

To view ADB Organizational Chart, please click here.

Job Purpose
The Financial Control Assistant will undertake a variety of accounting duties to support Field Offices in maintaining reliable accounting records and effective internal control systems. The role reports to the designated International Staff and senior National Staff.

Responsibilities
• Assists with accounting tasks such as preparing journal entries, maintaining general ledgers, balance sheet analysis and reconciling accounting records.
• Supports internal controls oversight, ensures that Field Offices follow ADB’s financial policies and procedures, and that reliable financial records are maintained.
• Applies risk-based approach to financial controls testing and assessment of risks and impacts and ensures effective remediation of internal control issues.
• Conducts data analyses to identify trends, discrepancies, and opportunities to improve Field Offices’ financial processes and controls.
• Assists with process improvement initiatives to enhance the efficiency and effectiveness of Field Offices’ financial processes.
• Collaborates with other departments to ensure that financial information is complete, valid, accurate, and recorded in the financial records.
• Prepares reports, analyses, and presentations to communicate Field Offices’ financial control information to stakeholders.
• Contributes to the implementation and enhancements of systems; ensures the reliability of systems; and suggests enhancements or simplifications of systems.
• Coordinates and obtains required information in a tactful manner.
• Performs other assignments in the workplan as assigned by the supervisors.

Relevant Experience & Requirements
• Bachelor's degree in Business Administration, major in Accounting; with Certified Public Accountant qualification.
• At least 5 years of accounting experience in a computerized environment, preferably in a large organization, preferably in financial institutions.
• Internal audit and/or external audit experience and knowledge of financial reporting internal control systems, concepts, and frameworks.
• Proficient in the use of MS Excel and its advanced features.
• Proficient in the use of large accounting software (e.g., Oracle ERP).
• Good understanding of general accounting concepts and principles (US GAAP/IFRS), and their application.
• Good understanding of the interactions between different work areas, the relevant workflows and ability to quickly acquire business knowledge of relevant areas.
• Analytical and systematic, with strong numerical skills and diligence.
• Excellent oral and written skills in English.
• Good people skills and ability to communicate effectively in a multicultural environment.
• Good planning, organizing, and coordinating skills.

• Please refer to the link for ADB Competency Framework for Administrative Staff Level AS4.

General Considerations
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. The actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious, and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on the qualifications and experience of the selected candidate.

: Asian Development Bank Headquarters-Philippines-Manila

Department: Controller's Department

Division: Trust Fund and Administrative Expense Division

Unit: Administrative Expenses

Staff Category: Administrative Staff (HQ)

Position Level: AS 4

: 11-Feb-2024, 11:24:04 PM

: 26-Feb-2024, 3:59:00 PM

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