Facilities Coordinator | Tarlac - #130038


Date: 2 weeks ago
City: Tarlac City, Central Luzon
Contract type: Full time

Job Description:

The primary responsibility of a Facilities Coordinator is to ensure that employees are fully satisfied with the basic utility services as provided by both Foundever and building equipment and that all employees and equipment are given equal attention and the highest consideration to both health and safety within Foundever’s premises.

Equipment Maintenance:

  • Implements preventive maintenance of all Foundever-owned office equipment.
  • Conducts initial checkup and troubleshooting of malfunctioning equipment and provides recommendations when needed.
  • Coordinates, implements and monitors compliance of preventive and corrective maintenance, as well as the condition of equipment and other systems within the building.
  • Abreast on-site equipment maintenance history to provide technical assistance to contractors, engineers and Facilities leads/stakeholders.

Facility Maintenance:

  • Responsible for coordinating day to day general and orderliness of the site.
  • Plans, develops and coordinates new ideas/projects with the supervisor/manager.
  • Management of housekeeping personnel and multi-skilled technicians.
  • Performs general maintenance work (civil, painting, electrical, mechanical and plumbing) and emergency maintenance/repair.
  • Monitors site utilities and provides control, analysis and assist in forecasts of consumption based on budget.

Asset Management:

  • Processes the receiving of all deliveries on the site and issue the items to the end-user or requester.
  • Record, monitor and audit non-IT assets within the premises.
  • Handles and monitor transfers and/or proper disposal of assets and other company properties within legal standards.
  • Handles DENR compliances and maybe assigned as the Pollution Control Officer for the site.
  • Conducts bi-annual physical count of all non-IT assets in the site and/or stored in stockrooms or warehouse.

Health and Safety:

  • Responsible as the site safety officer to act immediately to correct any unsafe act or hazards that pose risk to Foundever employees.
  • Ensures works in accordance with general safety principles such 5S standards.
  • Assist government authorized officials such as but not limited to BFP or DOLE in the site inspection related to safety.
  • Handles closure of findings or recommendation from site inspection.
  • Implements safety programs of the company.
  • Conducts monthly check up of fire extinguisher, emergency lights, FM200/Novec and handles rectification of deficiencies noted.
  • Coordinates monthly fire drills with the building admin.

Administrative Management:

  • Expected to be the supervisor’s back up in his/her absence.
  • Responsible to ensure records are maintained and updated consistently.
  • Ensures, monitors and implements the sustaining of the Foundever site standards.
  • Initiates meeting with the building admin, vendors and stakeholders to ensure 100% uptime of lessor or Foundever owned equipment.
  • Monitors the site consumption and financial budget and expenses.
  • Ensures the efficiency of lockers and pedestal, site cabinetry maintenance, monitoring and issuance and review/maintains a tracker of billable and account payables
  • Handling of site events, client visit assistance and office consumables/supplies.

Work Order Management:

  • Responds to requests of operations teams and other support group related to equipment set up, venue preparation, permit processing, coordination to site building admin and security etc.
  • Handles closure of repairs and maintenance filed thru Facility ticketing system within the SLA.
  • Provides updates and/or coordinates requests that need attention or action from another team/department.

Incident Management:

  • Responds to an incident related but not limited to power, aircon, safety, water and or downtime of Foundever and or building owned equipment with impact to operations.
  • Creates incident report ticket in the incident management system.
  • Provides first hand analysis, troubleshooting and coordination to vendor or contractor for immediate repairs.

Project Management:

  • Provides logistics support to project management team.
  • Knows how to read/translate/interpret plans (electrical, electronics, mechanicals, plumbing and as built and architectural)
  • Assist with major project renovation and coordination with building personnel and other departments.
  • Coordinates with vendor or contractor for BOM review and required documents for permit processing.
  • Supports and implement initiatives such as (Enercon, watercon and waste management) with due considerations to operations.

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