Executive Assistant- 16002850737 - #100876

Support Shepherd

Date: 2 weeks ago
City: Manila, Metro Manila
Contract type: Full time


We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Job Title: General Virtual Assistant

Salary Range: $1000 - $1200 per month (DOE)

Working hours: Monday to Friday, EST (TBD)

Executive Assistant + Sales Assistant with the role of functioning as a personal assistant, handling client interactions for a key sales function and managing CRM.

Duties and Responsibilities:

  • Calendar Management:
  • Schedule and coordinate appointments, meetings, and events for the executive.
  • Manage the executive's calendar to ensure efficient use of time.
  • Communication:
  • Handle emails, phone calls, and other forms of communication on behalf of the executive.
  • Draft and respond to emails, inquiries, and correspondence.
  • Client Interaction:
  • Engage with clients on behalf of the sales function.
  • Address client queries, provide information, and ensure client satisfaction.
  • Assist in building and maintaining strong client relationships.
  • Sales Support:
  • Collaborate with the sales team to provide administrative support.
  • Assist in the preparation of sales presentations, proposals, and reports.

Data Management:

  • Maintain and update client and sales-related databases.
  • Ensure accuracy and completeness of client information.
  • Travel Arrangements:
  • Coordinate travel plans, including booking flights, accommodations, and transportation.
  • Documentation:
  • Prepare, edit, and organize documents, contracts, and sales materials.
  • Meeting Coordination:
  • Arrange and coordinate sales meetings, including preparing agendas and documentation.
  • Take meeting minutes and follow up on action items.
  • Administrative Tasks:
  • Handle general administrative tasks to support the smooth functioning of the executive's responsibilities.
  • Confidentiality:
  • Maintain confidentiality of sensitive information related to both executive and sales matters.
  • Problem Solving:
  • Address issues and challenges independently or escalate them as needed.
  • Adaptability:
  • Be adaptable to the dynamic needs of both executive support and sales assistance.



  • At least 3 years of proven experience as an executive assistant with a sales support role.
  • Familiarity with sales processes and customer interactions is beneficial.
  • Strong written and verbal communication skills.
  • Excellent english communication skills
  • Ability to effectively communicate with clients, team members, and executives.
  • Exceptional organizational and multitasking abilities.
  • Capability to manage calendars, schedules, and various tasks simultaneously.
  • Proficiency in using office software (e.g., Microsoft Office Suite, Google Workspace).
  • Familiarity with customer relationship management (CRM) tools.
  • High attention to detail in tasks such as data entry, documentation, and communication.
  • Ability to adapt to changing priorities and work in a fast-paced environment.
  • Capability to identify challenges and propose effective solutions.
  • Customer service orientation and the ability to interact professionally with clients.
  • Understanding the importance of handling sensitive information with discretion.
  • Proactive approach to tasks and the ability to take initiative when needed.
  • Collaborative mindset and the ability to work well within a team.
  • Basic understanding of sales processes, terminology, and strategies.
  • Efficient time management skills to meet deadlines and prioritize tasks.
  • Maintaining a high level of professionalism in interactions with both internal and external stakeholders.

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