Executive Assistant- 16002850737 - #100876

WE'RE LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Job Title: General Virtual Assistant

Salary Range: $1000 - $1200 per month (DOE)

Working hours: Monday to Friday, EST (TBD)

Executive Assistant + Sales Assistant with the role of functioning as a personal assistant, handling client interactions for a key sales function and managing CRM.

Duties and Responsibilities:

• Calendar Management:
• Schedule and coordinate appointments, meetings, and events for the executive.
• Manage the executive's calendar to ensure efficient use of time.
• Communication:
• Handle emails, phone calls, and other forms of communication on behalf of the executive.
• Draft and respond to emails, inquiries, and correspondence.
• Client Interaction:
• Engage with clients on behalf of the sales function.
• Address client queries, provide information, and ensure client satisfaction.
• Assist in building and maintaining strong client relationships.
• Sales Support:
• Collaborate with the sales team to provide administrative support.
• Assist in the preparation of sales presentations, proposals, and reports.

Data Management:

• Maintain and update client and sales-related databases.
• Ensure accuracy and completeness of client information.
• Travel Arrangements:
• Coordinate travel plans, including booking flights, accommodations, and transportation.
• Documentation:
• Prepare, edit, and organize documents, contracts, and sales materials.
• Meeting Coordination:
• Arrange and coordinate sales meetings, including preparing agendas and documentation.
• Take meeting minutes and follow up on action items.
• Administrative Tasks:
• Handle general administrative tasks to support the smooth functioning of the executive's responsibilities.
• Confidentiality:
• Maintain confidentiality of sensitive information related to both executive and sales matters.
• Problem Solving:
• Address issues and challenges independently or escalate them as needed.
• Adaptability:
• Be adaptable to the dynamic needs of both executive support and sales assistance.

Requirements

Requirements:

• At least 3 years of proven experience as an executive assistant with a sales support role.
• Familiarity with sales processes and customer interactions is beneficial.
• Strong written and verbal communication skills.
• Excellent english communication skills
• Ability to effectively communicate with clients, team members, and executives.
• Exceptional organizational and multitasking abilities.
• Capability to manage calendars, schedules, and various tasks simultaneously.
• Proficiency in using office software (e.g., Microsoft Office Suite, Google Workspace).
• Familiarity with customer relationship management (CRM) tools.
• High attention to detail in tasks such as data entry, documentation, and communication.
• Ability to adapt to changing priorities and work in a fast-paced environment.
• Capability to identify challenges and propose effective solutions.
• Customer service orientation and the ability to interact professionally with clients.
• Understanding the importance of handling sensitive information with discretion.
• Proactive approach to tasks and the ability to take initiative when needed.
• Collaborative mindset and the ability to work well within a team.
• Basic understanding of sales processes, terminology, and strategies.
• Efficient time management skills to meet deadlines and prioritize tasks.
• Maintaining a high level of professionalism in interactions with both internal and external stakeholders.