Event Planning Senior Analyst - #116303

Accenture


Date: 2 weeks ago
City: Mandaluyong City, Metro Manila
Contract type: Full time

Event Planning Senior Analyst

OVERALL PURPOSE OF JOB

- Provide oversight to plan and execute meeting and event experiences in an agile, innovative and truly human way, reflecting a customer-obsessed and operationally effective approach.
- Consistent delivery of exceptional customer service through an environment of hospitality. Includes event logistics, attendee engagement, venue and vendor procurement, budget management, provision of planning and technology services/support, event execution, and reporting.

Responsibilities/Authorities

Over-all responsibilities
• Supports execution of medium to high complex events in line with the overall strategy
• Establishes relationships with internal (cross-functional) groups to ensure consistent delivery of service and resolve all escalations related to meetings or events appropriately
• Collaborates in development of internal communications (marketing of services and process improvements)
• Provides support to communicate policy to Accenture personnel and external suppliers
• Assists in establishing standard terms and conditions for services providers, benchmark rates and programs and adjust processes or sourced arrangements as appropriate strategy
• Manages relationships and contracts with service providers to deliver value-added services and competitive costs
• Identifies and screen potential new suppliers and services and manage the process cost effectively
• Keeps knowledge base updated on supplier and sourcing trends and apply new approaches as appropriate
• Monitors and manage compliance with existing policy and recommend changes to align with changing business needs
• Addresses and resolves concerns on meetings & events
• Assists the Meetings & Events Lead in ensuring completeness and accuracy of data in line with local and global events reporting
• Creates reports, graphics and documents (spreadsheets, presentations, etc.)
• Develops, manages or assists in skill development for the team/counselees
• Performs other tasks as requested by the Meetings & Events Lead

Fulfillment
Pre – Event
• Assists in creating detailed work plan based on the event requirements
• Helps project sponsor manages budget accordingly
• Ensures support for assigned events and completion of procurement processes like deposits, purchase orders, billing and final reconciliation
• Partners with PMO in requesting for official bidding process for external event organizers (as needed)
• Ensures appropriate spend and activity specific approvals are secured in a timely manner
• Conducts sourcing to contracting of vendors for logistical requirements (venue, food and beverage, accommodation, transportation, security etc.)
• Uses technology to manage the planning processes for meeting, including meeting registrations, approvals, budget and actual spend, calendars, meeting logistics, attendee registrations etc.
• Assists in managing event timelines and ensures the timely execution of services required for each event (venue sourcing, approvals, contract signing, and PO)

Event Proper
• Monitors the execution of the event from ingress to egress
• Ensures that all contractual commitments with the vendors are delivered

Post Event
• Reports final event details and expenses in the planEvents tool
• Accrues expenses in accordance with accrual policy
• Ensures that invoices are submitted and processed in a timely manner
• Assist in internal post mortem meetings and in providing post event analysis and recommendation

PMO
PRE-EVENT:
• Creates detailed work plan based on the event requirements
• Identifies and communicates with core team leads and committees
• Helps project sponsor manages budget accordingly
• Initiates request for official bidding process for external event organizers (as needed)
• Oversees sourcing to contracting of vendors for logistical requirements (venue, food and beverage, accommodation, transportation, security etc.)
• Manages event timelines and ensures timely execution of deliverables from each committee
• Spearheads regular touchpoint meetings for events planning to ensure that deliverables are on track
• Ensures appropriate spend and activity specific approvals are secured in a timely manner

EVENT PROPER:
• Monitors the execution of the event from ingress to egress
• Ensures that all contractual commitments with the vendors are delivered

POST EVENT:
• Consolidates event expenses and ensures accuracy of event details and expense report in line with local and global events reporting
• Ensures that expenses are posted in accordance with accrual policy
• Ensures that invoices are submitted, processed and paid in a timely manner
• Conducts internal post mortem meetings and provides post event analysis and recommendations
• Ensures to conduct post event survey to the attendees

ISMS responsibilities
• Adheres to PDC policies on security with regards to usage of Accenture assets such as IT equipment, information assets etc.
• Required to report IT or Non-IT security incidents affecting his area of responsibility
• Maintains Confidentiality of sensitive documents

Processes

(List those processes that the Job will be directly involved with in performing the job (e.g.: account payable, invoice processing, performance appraisal (if the job has a career counsellors’ role)

1. E2E Events Planning Process
2. Performance Appraisal

Must Have:

  • College Graduate in any related course
  • At least 2 years’ experience in event management or customer service experience
  • Project management – related to events (complex workplans, complex events)

Good to Have:

  • Background in hospitality or customer service industry
  • Stakeholder management skills

Equal Employment Opportunity Statement


All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.

Job candidates will not be obligated to disclose sealed or expunged records of conviction or arrest as part of the hiring process.

Accenture is committed to providing veteran employment opportunities to our service men and women.

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