Document Controller (Site-based) - #129994

Hearn & Hearn Consulting

Date: 2 weeks ago
City: Cagayan de Oro, Northern Mindanao
Contract type: Full time

As a Document Controller, you will be responsible for the efficient management of project documentation, supporting the organization, storage, and retrieval of essential project information. You will work closely with project managers, architects, engineers, and other team members to maintain an organized and streamlined document control system, which is essential for the success of our projects.

Key Responsibilities:
• Create, review, and manage project documents, including drawings, specifications, contracts, and reports.
• Update and maintain electronic and hard-copy project files and records. Ensure that all documents are correctly labeled, updated, and stored securely.
• Accurately enter, organize, and maintain project information in the document control system, ensuring all data is up-to-date and easily accessible.
• Implement version control processes to track document revisions, ensuring that all stakeholders work with the most current documents.
• Facilitate the distribution of documents to project team members and external stakeholders, maintaining strict control over access permissions.
• Assist in the timely retrieval of documents as requested by project team members or clients, maintaining a systematic filing system for easy access.
• Ensure the quality and consistency of all project documents, identifying and rectifying any errors or discrepancies.
• Ensure that all project documents are in compliance with regulatory standards, contractual agreements, and company policies.
• Properly archive project documents at the end of projects and maintain records for future reference and auditing purposes.
• Collaborate with project managers, architects, engineers, and other team members to address document-related issues and facilitate effective communication within the project team.
• Implement and maintain security measures to protect confidential and sensitive project information.


• A Bachelor's degree or equivalent in a related field
• Proven experience in document control within the construction or engineering industry.
• Proficiency in document management software and tools.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Familiarity with construction document standards and regulations is a plus.
• Ability to work in a fast-paced, deadline-driven environment.

• Open to site-based work

Why choose Hearn & Hearn Consulting?

Building the Philippines’ leading construction consultancy together.

Hearn & Hearn Consulting is an innovative practice providing advice and services on a wide range of activities relating to the construction and development of projects. With over 30 years of experience providing Commercial Management, Project Management and Green Building services, the Hearn name is closely linked to some of the key developments seen in Philippine construction. From writing the widely used Form of Contract for use in the Philippines and the Philippines Standard Method of Measurement, to delivering some of the landmark projects that we see around the country; high rise commercial and residential towers, shopping malls and retail, key infrastructure such as roads, bridges, dams, and airports. With large and prestigious development projects in our portfolio, Hearn & Hearn Consulting has a wealth of experience to assist clients with their development portfolio.

Our success to date has been made possible by recruiting a resourceful and driven team. With the growth of the business, so does our need to grow the team. If you believe you may be the right person, read on to learn more about Hearn & Hearn Consulting.

Our values guide us when tough decisions must be made.

The company culture is tied to our values of sustainability, teamwork, accountability, and results. These are the four key areas in which we plan, set goals, and measure our performance.

We firmly believe in work-life balance, ensuring we do not actively encourage overtime. Although there may be times that clients may have particular requests that require immediate attention, we do not make working on weekends a habit. Time management is a sign of correct resourcing, efficiency, and effectivity.

We believe in providing the right environment for our teams to meet their own personal and professional needs, while working towards our business goals. We understand that for Hearn & Hearn to grow, our teams must grow too.

We treat our team members with respect.

We deliberately avoid using terms like “employee” or “staff.” Instead, we use team, team members, teammates – this is to respect them, honour their contributions, provide them with a platform to voice their thoughts, and foster their individual differences, talents, and interests.

Treating our team with respect and acknowledging them by bringing them into company decisions, improves motivation, commitment, and innovation. This positive morale shines as when we look to onboard new team members who want to feel valued.

The Philippines is a tough job market, especially for those starting their careers - we try to give a helping hand.

We are a growing company with big ambitions, holding our own when it comes to giving back to our team:

  • Competitive salaries.
  • Generous vacation leave policy, with an increase in credits per year of service.
  • Performance review every six months to review achievements and key areas of improvement. Realign on key performance and personal development goals.
  • Full medical insurance, with the ability to add a dependent at a subsidised premium.
  • Access to continuous professional development: in house training, professional accreditations, post-graduate studies, courses with external providers.
  • 10% discount at The Collective, an e-commerce platform that specialises in self-care, offering a range of products for skin, body, and hair.
  • 10% discount at Doodle & Co Café and Wine Bar, Run Rabbit Run Cocktail Bar, and Mosphil by RRR Cocktail Bar

Building relationships and learning from each other.

We are on a mission to build a consultancy that attracts varied talent — including backgrounds and skills. This provides our team members unique insight into how others work and the importance of diversity.

Our external team members such as the clients, designers, contractors, and suppliers we work with, provide a great opportunity to build relationships and identify areas where we can work efficiently and effectively.

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