Admin Supervisor (FT) - #101351

Key Responsibilities:

• Provides a full range of administrative support for General Affairs such as office administration and maintenance, procurement of office and pantry supplies, office equipment – telephone/facsimile, etc.
• Provides secretarial support hotel/travel arrangements, and transportation service to both employees and external visitors.
• Provides a full range of secretarial support to meet the day-to-day activities of the General Manager.
• Organizes the travel and meeting schedules of the General Manager.
• Prepares the expense report for the General Manager as requested.
• Organizes and maintains a filing for vendor contracts related to admin.
• Coordinates management meetings and meeting minutes taking
• Handles all incoming mail correspondence and formulates systematic follow-up procedures
• Acts as key contact person in the General Manager’s absence and maintains good communication with local Country Management, Regional Management Team, and Home office concerned staff as deemed necessary.

Qualifications:

• College graduate with formal education in Business Administration, Secretarial Studies, or Human Resource Education is an advantage.
• Preferred 5 years of experience in Personnel Administration and General Affairs or Human Resources.
• With good communication skills – both oral and written
• Proficient in Microsoft Office programs (Word, Excel, PowerPoint) and Email
• Ability to operate standard office equipment, including but not limited to computers, telephone systems, copiers, and fax machines.
• Ability to organize workload for effective implementation – good organization skills.
• Good listening skills with the ability to provide sound advice to solve practical/personal problems for employees and to carry out responsibilities under general supervision.
• Ability to interact effectively at all levels with sensitivity where required.
• Good interpersonal skills
• Ability to function as an effective team member